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How To Form an Indiana Corporation in Eight Steps

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To create a Delaware corporation, you must choose a business name and registered agent, file articles of incorporation, draft corporate bylaws, hold a directors meeting, issue stock certificates, apply for an EIN, and register for business and tax accounts.

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Eight Steps to Create a Delaware Corporation

1

Choose a Corporate Name

You must first choose an available name for your business that differs from any other business name registered in the state of Delaware. You must also have a corporate ending (or its abbreviation) for your business, such as:

  • Incorporated, Inc., or Inc
  • Corporation, Corp., or Corp
  • Company, Co., or Co

To verify that your name is available, search for it on the Delaware Division of Corporations business name database. For $120, you can reserve your name for 120 days.

You may also check that your name is available as an internet domain name. Searching for the name on the ICANN domain registry lets you know if the name is being used on the internet.

Finally, you want to make sure that you are not using a trademarked name. Check the name with the United States Patent and Trademark Office (USPTO) ’s trademark database for registered trademark names.

2

Appoint a Registered Agent

Delaware General Corporation Law Title 8, § 131 requires a registered agent and registered office in the state. A registered agent is a person or entity that receives service of process and legal documents on behalf of the corporation. The registered agent must have a physical address in Delaware. You can act as your own registered agent if you reside in Delaware or have another business entity in Delaware.

If you need a registered agent for your corporation, our trusted partner, LegalZoom, offers Delaware registered agent services to meet this requirement and keep your corporation in good standing.

3

Prepare and File Articles of Incorporation

You must file articles of incorporation with the state, sometimes called a corporate charter. In the articles of incorporation, Delaware requires the following initial information:

  • The name of the corporation
  • The registered office address and name of the Delaware registered agent
  • A corporate purpose statement, such as “The purpose of the corporation is to engage in any lawful act or activity for which corporations may be organized under the General Corporation Law of Delaware.”
  • The company can issue the authorized shares of stock and the stock’s par value (per share)
  • The name and mailing address of the incorporator

You can use Delaware’s online form Certificate of Incorporation (Stock Corporation). Mail it to the Delaware Division of Corporations, 410 Federal Street, Suite 4, Dover, DE 19901. You must include a check payable to the “Delaware Secretary of State” for the filing fee. You can also submit the form online to Delaware’s Document Filing and Certificate Request.

If filing online, it may take a few business days. If filing by mail, it may take one to two weeks. You can always opt for expedited service of a Delaware incorporation for an additional fee.

4

Create Corporate Bylaws

Corporate bylaws are the internal rules on how to run your company. In the bylaws, you set forth such items as:

  • Company name and purpose
  • Roles of directors and officers
  • Meeting schedule
  • Number of people needed to vote on important matters
  • Number of shares of corporate stock that can be issued
  • Procedure for how to change bylaws if necessary
  • How to deal with conflicts of interest

While not required by the state of Delaware, bylaws help organize your company. Additionally, a bank or investor may want to review your bylaws before giving you any funds for your startup.

5

Hold First Board Meeting

The incorporators appoint the initial directors with an incorporation statement. Once the corporation is formed, the shareholders appoint the board of directors, and the directors hold an initial or organizational meeting. At this meeting, they do the following:

  • Ratify the actions of the incorporators
  • Adopt the corporate bylaws
  • Elect the officers of the company (i.e., President, Secretary, and Treasurer)
  • Authorize initial activities to conduct business, such as opening bank accounts and applying for licenses

The secretary should take notes of this meeting, known as “minutes.” Recording minutes and business activity is important as a corporate formality.

6

Issue Stock Certificates

Stock certificates represent ownership of a corporation. If you are a sole owner, you own 100% of the stock. You assign a “par value,” which is a minimum price at which the company can sell the stock. The par value does not represent the actual market value. Many business owners assign “no par” value (meaning no minimum price) to their stock to keep franchise taxes low. Delaware’s incorporation and franchise tax fees are based on the par value of the stock.

7

Apply for an EIN 

Request an EIN (Employer Identification Number) from the IRS website. An EIN is a federal identification number for a business entity such as a corporation. You use this EIN on your corporate bank accounts, tax and employment accounts, and business transactions. There is no fee to apply directly to the IRS, and you can typically receive the EIN immediately.

8

Register for Business and Tax Accounts

You must have a business license to operate your Delaware company. To register for a business license, visit Delaware’s One Stop business portal. You can obtain a business license and register your business for employment and tax accounts.

Business and Tax Requirements in Delaware

Delaware businesses have specific requirements when operating in Delaware, especially if you have employees.

Corporate Income Tax. Delaware has a corporate income tax of 8.7%.

Annual Franchise Tax. The annual Delaware franchise tax is based on the stock and par value, with a minimum annual tax of $175.

Gross Receipts Tax. The gross receipts tax is imposed on the total gross revenue for goods and services provided in Delaware. The tax ranges from .0945% to .07468%

Withholding Tax. If you have employees, you must withhold and pay state withholding taxes. You register for a withholding tax account at Delaware’s One Stop portal.

Unemployment Insurance Tax. Register for an unemployment insurance tax account with the Delaware Division of Labor. File Form UC-1, “Report to Determine Liability and if Liable Application for Employer Account Number.” The Division of Unemployment Insurance has a UI tax calculator to estimate your tax rate.

Business Licenses and Permits. Your business must also comply with local requirements, such as business licenses, permits, and zoning.

Annual Requirements for a Delaware Corporation

Delaware has two annual requirements and fees to keep the corporation in good standing: the annual report and a franchise tax.

  1. Annual Report. Delaware requires a domestic corporation’s annual report and a fee of $50.

  2. Franchise Tax. The franchise tax is calculated on the number of shares and the par value of the shares. For a corporation with 1,000 shares at no par value, the tax is $175, Delaware’s minimum franchise tax. Delaware has a Franchise Tax Calculator, which allows you to determine an estimate of your franchise taxes.

You can file the annual report and pay the franchise tax on the Delaware Division of Corporations’ website or eCorp portal.

FAQs About Delaware Corporations

If you operate a business in Delaware, you do not want to risk your personal assets for business debts and liabilities. A corporation is a business structure that provides personal liability protection, in which you create a separate entity from yourself. Someone who sues your business can only go after your business assets.

Delaware is known for its favorable business laws. Its unique Court of Chancery settles business disputes by judges, not juries, so there is less risk of unpredictable outcomes. Additionally, Delaware allows shareholders and directors to remain anonymous. Finally, incorporating in Delaware is easy and not expensive.

The initial fee to form a Delaware corporation is determined by the number of stock shares and par value. The minimum initial fee for a corporation is $109.

The minimum fee to incorporate in Delaware is $109, based on 1,500 shares of common stock at no par value.

A certificate of status confirms the existence of your corporation. A certificate of good standing does the same, but also certifies that your corporation is current with all filing requirements and franchise taxes. A certificate of good standing may be needed when you open a bank account or apply to do business in another state.

When you incorporate your business, you have the option of requesting a certificate of status or good standing in Delaware. The fee for a short-form certificate of status is $50. The short-form certificate only provides the corporate name and status. The long-form certificate of status is $175. This long form states the status and all documents filed by the entity.

Yes. You can form a nonprofit organization in Delaware for social, religious, educational, or political causes. Read FindLaw’s article, How To Start a Nonprofit in Delaware in Eight Steps.

C corporations (C corps) are the default corporate status. Many large companies prefer C corps because there is no limit on the number of shareholders. However, small business owners with 100 shareholders or fewer may elect to file for S corporation status by filing Form 2553, Election by a Small Business Corporation, with the IRS. An S corporation has tax advantages in that it avoids double taxation. Double taxation is where profits are taxed on a corporate level and then taxed to shareholders on their personal tax returns when the profits are distributed as dividends. With an S corporation status, the profits “pass through” to the shareholders’ personal tax returns and are taxed at their individual income tax rates.

Both corporations (if an S corporation) and limited liability companies (LLCs) offer personal liability protection and avoidance of double taxation. However, one corporate structure may be better suited for your needs. A corporation is popular among larger companies because it allows the owners to raise capital by issuing stock and attracting outside investors. An LLC is favored among small businesses with one owner because it is flexible and has fewer formal requirements.

If you are interested in forming a Delaware LLC, read How to Form an LLC in Delaware in 7 Steps. If you have questions about whether an LLC or corporation is the right legal structure for you, consult a business attorney near you.

Yes. If you want to use a name different from your corporate name, register a trade name with the county.  A trade name is also known as “doing business as”, “DBA”, or “fictitious name.” Use the Trade, Business & Fictitious Name database to see if your name is available in Delaware. To apply for a trade name, file a Registration of Trade, Business & Fictitious Name Certificate in the Prothonotary’s office in the county where you operate your business.

Yes. You can submit articles of incorporation electronically or use our trusted partner, LegalZoom to form your Delaware corporation.

The mailing address for corporate documents is:

Delaware Division of Corporations
401 Federal Street – Suite 4
Dover, DE 19901

Yes. If you have a physical street address in Delaware, you can serve as your own registered agent. However, many non-resident business owners who do not have a physical presence in Delaware use a professional registered agent service company to act as the corporation’s registered agent. A professional registered agent can do the following:

  • Submit your incorporation documents to the Delaware Division of Corporations
  • Provide a registered agent and registered office address for your corporation
  • Accept legal documents on behalf of your corporation
  • Provide privacy for your corporation as its name and address are listed on public records.
  • Assist with certificates of good standing, certified copies, and other filings to keep your corporation compliant with Delaware law.

A domestic corporation is one formed in the state of Delaware. A corporation formed in an out-of-state jurisdiction is known as a foreign corporation.

If you want to do business in another state, you must apply to that state as a foreign corporation. Many entrepreneurs who want to take advantage of Delaware corporation laws and benefits do precisely that. They form a Delaware corporation and then apply to their home state as a foreign corporation. Typically, you must do the following:

  • Search their state records to check if your business name is available in that state.
  • Complete an application as a foreign corporation and pay the state fee
  • Attach a certificate of good standing for your Delaware corporation
  • Register for state business and tax accounts if applicable
  • File annual reports and pay annual fees for the foreign corporation

To close a corporation properly, all annual franchise tax reports, fees, and state taxes must be current. To dissolve a corporation, all shareholders must agree in writing, or a majority of shareholders must vote to dissolve the corporation. Then, the corporation must file a Certificate of Dissolution with the Delaware Secretary of State and pay a dissolution fee.

No. Delaware corporations are public record. However, Delaware permits the formation of anonymous limited liability companies (LLCs).

Get Help with Forming a Delaware Corporation

If you need help forming a Delaware corporation, contact a business attorney or you can let our trusted partner LegalZoom handle your name search and corporate formation starting at $149 plus filing fees.

 

Disclaimer: The information presented here does not constitute legal advice or representation. It is general and educational in nature, may not reflect all recent legal developments, and may not apply to your unique facts and circumstances. Consider consulting with a qualified business attorney if you have legal questions.

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