{"id":369251,"date":"2016-04-04T10:47:19","date_gmt":"2016-04-04T15:47:19","guid":{"rendered":"https:\/\/ability-fl-prod.internetbrands.com\/ability-law\/realestate\/landlord-tenant-law\/sample-letter-to-landlord.html"},"modified":"2023-09-20T09:59:50","modified_gmt":"2023-09-20T14:59:50","slug":"sample-letter-to-landlord","status":"publish","type":"page","link":"https:\/\/www.findlaw.com\/realestate\/landlord-tenant-law\/sample-letter-to-landlord.html","title":{"rendered":"When Your Lease Ends: Sample Letter to Landlord"},"content":{"rendered":"\n<div class=\"wp-container-core-columns-is-layout-9d6595d7 fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30\">\n    \n    <div class=\"fl-page-articles fl-section-main fl-section-main-full-width\">\n        <h1 class=\"fl-no-margin-top\">When Your Lease Ends: Sample Letter to Landlord<\/h1>\n<section class=\"fl-gutenberg-byline\">\n    <div class=\"fl-gutenberg-byline-content\">\n                    By <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/melissa-mccall-j-d\/\">Melissa McCall, J.D.<\/a> | Legally reviewed by <a\n                href=\"https:\/\/www.findlaw.com\/company\/our-team\/katrina-wilson-esq\/\">Katrina Wilson, Esq.<\/a>\n                | Last updated\n        <time>\n                            September 20, 2023\n                    <\/time>\n    <\/div>\n\n    \n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-legally-reviewed\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Legally Reviewed\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>This article has been written and reviewed for legal accuracy, clarity, and style by <a href=\"https:\/\/www.findlaw.com\/company\/our-team.html\">FindLaw\u2019s team of legal writers and attorneys<\/a> and in accordance with <a href=\"https:\/\/www.findlaw.com\/company\/company-history\/editorial-policy.html\">our editorial standards<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n\n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-fast-checked\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Fact-Checked\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>The last updated date refers to the last time this article was reviewed by FindLaw or one of our <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/contributing-authors.html\">contributing authors<\/a>. We make every effort to keep our articles updated. For information regarding a specific legal issue affecting you, please <a href=\"https:\/\/lawyers.findlaw.com\/?fli=bylinelink\" target=\"_blank\" rel=\"noopener\">contact an attorney in your area<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n<\/section>\n<p>When a lease ends, renters and tenants have a few choices. They can move out, continue renting on a&nbsp;<a href=\"https:\/\/www.findlaw.com\/realestate\/landlord-tenant-law\/what-is-the-difference-between-a-month-by-month-lease-and-a-fixed.html\">month-to-month lease<\/a>, or sign a new lease. The options available to the tenant depend on the terms of the lease agreement and, where necessary, state law.<\/p>\r\n<p>Under some state laws, the tenant must give a 30-day or 60-day notice to vacate the rental unit. In other states, tenants who stay in the rental unit after lease expiration are automatically shifted to a month-to-month tenancy.<\/p>\r\n<p>This article explores why and how tenants should give written notice to landlords before they move.<\/p>\r\n<h2>Written Notice<\/h2>\r\n<p>Although many tenants tell their landlords they are leaving at the end of the lease term, a lease termination letter offers more protection for the tenant. Tenants not at the end of their lease may also use a lease termination letter. Tenants considering an early termination of a lease, if allowed, can send a letter with a proposed lease termination date.<\/p>\r\n<p>So, even though the tenant and the landlord know when the rental agreement ends, tenants should give written notice of their intent to vacate the rental property.<\/p>\r\n<h3>Reasons To Give Notice<\/h3>\r\n<p>Here are a few reasons tenants should give written notice before they lease the rental property:<\/p>\r\n<ul>\r\n<li>Courtesy. You may need a landlord reference in the future, and providing notice helps maintain goodwill.<\/li>\r\n<li>It helps your landlord plan. The sooner the landlord knows a tenant is leaving, the sooner they can find new tenants for the rental unit.<\/li>\r\n<li>Security deposit. A lease termination letter is an opportunity to remind the landlord that the tenant expects a return of their security deposit.<\/li>\r\n<li>Preserving the record. Putting things in writing helps create a record and is helpful in the event of a dispute.<\/li>\r\n<\/ul>\r\n<h2>Sending the Lease Termination Letter<\/h2>\r\n<p>Timing is critical when giving written notice. Local laws and the lease agreement often dictate the amount of time for giving notice. Although the notice period varies from state to state, notice periods are often 30-day notice periods. Tenants should check their local laws and the lease agreement to learn the specific amount of notice to give the landlord.<\/p>\r\n<h3>Certified Mail<\/h3>\r\n<p>Given the importance of a termination lease letter, tenants should send a copy via certified mail with a return receipt. Sending a letter this way gives the tenant proof that they gave proper notice to the landlord.<\/p>\r\n<h3>Forwarding Information<\/h3>\r\n<p>After you leave the rental unit, you should inform your landlord, in writing, of your new address so they can send your&nbsp;<a href=\"https:\/\/www.findlaw.com\/realestate\/landlord-tenant-law\/security-deposit-laws.html\">security deposit refund<\/a>&nbsp;to you.<\/p>\r\n<h2>Sample Letters<\/h2>\r\n<p>Below are two sample letters to use when ending a lease agreement. Please note these are samples and not templates and cannot replace legal advice.<\/p>\r\n<h2>Sample Letter One<\/h2>\r\n<p>[your name and address]<\/p>\r\n<p>[Date]<\/p>\r\n<p>[Landlord&#8217;s name and official address, as listed in the lease]<\/p>\r\n<p>Re: Notice of Intent to Vacate<\/p>\r\n<p>Dear [Landlord],<\/p>\r\n<p>This letter is my written notice of termination of my current lease agreement. This letter meets the [number of days] notice requirement per the lease. As stated in the lease, the end date of this lease agreement is [month, day, year].<\/p>\r\n<p>Please recall that I made a security deposit of $______ on [Date]. I expect to receive that deposit refunded in full following the final walkthrough. Since I am leaving the rental unit in good condition, I expect a full refund of my deposit.<\/p>\r\n<p>My contact information is as follows:<\/p>\r\n<p>Jane Doe 555 Sycamore Lane Atlanta, Georgia (zip code)<\/p>\r\n<p>Very truly yours,<\/p>\r\n<p>[Your name]<\/p>\r\n<h2>Sample Letter Two<\/h2>\r\n<p>[Your name and new address]<\/p>\r\n<p>[Date]<\/p>\r\n<p>[Property Manager name and address]<\/p>\r\n<p>Re: Request to Return Security Deposit<\/p>\r\n<p>Dear [Property Manager],<\/p>\r\n<p>Under [applicable state statute], please forward my security deposit and accrued interest to the following forwarding address: Jane Doe, 555 Sycamore Lane, Atlanta, Georgia (zip code).<\/p>\r\n<p>Per our written lease, I expect the return of my entire security deposit and any accrued interest as required by law. If you believe you can retain any part of the deposit, please provide me with a detailed itemized list of all charges.<\/p>\r\n<p>Very truly yours,<\/p>\r\n<p>[Your name]<\/p>\r\n<h2>Get Legal Help<\/h2>\r\n<p>Tenancy issues are relatively complex. If you are contemplating ending your lease, consult a&nbsp;<a href=\"https:\/\/lawyers.findlaw.com\/landlord-tenant\/?fli=dcta\" target=\"_blank\" rel=\"noopener\">landlord-tenant law attorney<\/a>&nbsp;first. Landlord-tenant law is a specialized area of real estate law, and landlord-tenant attorneys can help you protect your rights. Speak with a&nbsp;<a href=\"https:\/\/lawyers.findlaw.com\/landlord-tenant\/?fli=dcta\" target=\"_blank\" rel=\"noopener\">local landlord-tenant attorney<\/a>&nbsp;today.<\/p>\r\n<div class=\"was-this-helpful\">\n    <div\n            class=\"was-this-helpful__question-container\"\n            aria-labelledby=\"was-this-helpful__question\"\n            role=\"group\"\n    >\n        <span\n                id=\"was-this-helpful__question\"\n                class=\"was-this-helpful__question fl-text-lg-bold\"\n        >Was this helpful?<\/span>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"Yes\"\n                value=\"yes\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">Yes<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                    <g 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height=\"22\" fill=\"white\"><\/rect>\n                        <\/clipPath>\n                    <\/defs>\n                <\/svg>\n            <\/i>\n        <\/button>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"No\"\n                value=\"no\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">No<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                    <g id=\"thumbs-down\" clip-path=\"url(#clip0_604_3423)\">\n                        <path id=\"Vector\"\n                              d=\"M16 0.999995H18.67C19.236 0.989986 19.7859 1.18813 20.2154 1.55681C20.645 1.9255 20.9242 2.43905 21 3V10C20.9242 10.5609 20.645 11.0745 20.2154 11.4432C19.7859 11.8119 19.236 12.01 18.67 12H16M9.00003 14V18C9.00003 18.7956 9.3161 19.5587 9.87871 20.1213C10.4413 20.6839 11.2044 21 12 21L16 12V0.999995H4.72003C4.2377 0.994543 3.76965 1.16359 3.40212 1.47599C3.0346 1.78839 2.79235 2.22309 2.72003 2.7L1.34003 11.7C1.29652 11.9866 1.31586 12.2793 1.39669 12.5577C1.47753 12.8362 1.61793 13.0937 1.80817 13.3125C1.99842 13.5313 2.23395 13.7061 2.49846 13.8248C2.76297 13.9435 3.05012 14.0033 3.34003 14H9.00003Z\"\n                              stroke=\"#666666\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\"\/>\n                    <\/g>\n                    <defs>\n                        <clipPath id=\"clip0_604_3423\">\n                            <rect width=\"22\" height=\"22\" fill=\"white\"\/>\n                        <\/clipPath>\n                    <\/defs>\n                <\/svg>\n            <\/i>\n        <\/button>\n    <\/div>\n    <span class=\"was-this-helpful__taken-action fl-text-sm-bold\"><\/span>\n    <div class=\"was-this-helpful__feedback-container\">\n        <div 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   <\/div>\n\n\n    <\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>This Findlaw article shows two options for termination letters. Sending a letter helps preserve the landlord-tenant relationship and sets expectations.<\/p>\n","protected":false},"author":41135,"featured_media":0,"parent":369187,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"app\/Http\/Controllers\/Templates\/ArticleWithBreadcrumbsController.php","meta":{"_acf_changed":false,"_stopmodifiedupdate":true,"_modified_date":"","_autodraft_ids":[],"_cloudinary_featured_overwrite":false,"_sb_is_suggestion_mode":false,"_sb_show_suggestion_boards":false,"_sb_show_comment_boards":false,"_sb_suggestion_history":"","_sb_update_block_changes":"","_is_real_time_mode":false,"_realtime_collaborators":"","footnotes":"","cf_checklist_status":[]},"categories":[2741],"tags":[],"state_laws_tags":[],"flmsa":[],"class_list":["post-369251","page","type-page","status-publish","hentry","category-realestate"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/pages\/369251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/users\/41135"}],"replies":[{"embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/comments?post=369251"}],"version-history":[{"count":0,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/pages\/369251\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/pages\/369187"}],"wp:attachment":[{"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/media?parent=369251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/categories?post=369251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/tags?post=369251"},{"taxonomy":"state_laws_tags","embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/state_laws_tags?post=369251"},{"taxonomy":"flmsa","embeddable":true,"href":"https:\/\/www.findlaw.com\/law-api\/wp-json\/wp\/v2\/flmsa?post=369251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}