{"id":4344,"date":"2016-04-04T10:47:27","date_gmt":"2016-04-04T15:47:27","guid":{"rendered":"https:\/\/content.findlaw-admin.com\/ability-law\/smallbusiness\/business-contracts-forms\/do-s-and-don-ts-contracts-terms.html"},"modified":"2024-06-06T00:58:31","modified_gmt":"2024-06-06T05:58:31","slug":"do-s-and-don-ts-contracts-terms","status":"publish","type":"page","link":"https:\/\/www.findlaw.com\/smallbusiness\/business-contracts-forms\/do-s-and-don-ts-contracts-terms.html","title":{"rendered":"Do&#8217;s and Don&#8217;ts: Contracts Terms"},"content":{"rendered":"\n<div class=\"fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30  wp-container-core-columns-is-layout-9d6595d7 fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30\">\n    \n    <div class=\"fl-section-main fl-page-articles fl-section-main fl-section-main-full-width\">\n        <h1 class=\"fl-no-margin-top\">Do&#039;s and Don&#039;ts: Contracts Terms<\/h1>\n<section class=\"fl-gutenberg-byline\">\n    <div class=\"fl-gutenberg-byline-content\">\n                    By <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/lisa-burden-j-d\/\">Lisa Burden, J.D.<\/a> | Legally reviewed by <a\n                href=\"https:\/\/www.findlaw.com\/company\/our-team\/aviana-cooper-esq\/\">Aviana Cooper, Esq.<\/a>\n                | Last updated\n        <time>\n                            June 06, 2024\n                    <\/time>\n    <\/div>\n\n            <div class=\"fl-gutenberg-byline-editorial-note fl-text-sm\">\n            <p>Editorial Note: We earn a commission from affiliate partner links on FindLaw. Commissions do not affect the editorial integrity of our legal content.<\/p>\n\n        <\/div>\n    \n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-legally-reviewed\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Legally Reviewed\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>This article has been written and reviewed for legal accuracy, clarity, and style by <a href=\"https:\/\/www.findlaw.com\/company\/our-team.html\">FindLaw\u2019s team of legal writers and attorneys<\/a> and in accordance with <a href=\"https:\/\/www.findlaw.com\/company\/company-history\/editorial-policy.html\">our editorial standards<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n\n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-fast-checked\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Fact-Checked\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>The last updated date refers to the last time this article was reviewed by FindLaw or one of our <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/contributing-authors.html\">contributing authors<\/a>. We make every effort to keep our articles updated. For information regarding a specific legal issue affecting you, please <a href=\"https:\/\/lawyers.findlaw.com\/?fli=bylinelink\" target=\"_blank\" rel=\"noopener\">contact an attorney in your area<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n<\/section>\n<p>Contracts are important to a business owner&#8217;s or business partner&#8217;s responsibilities. Business contracts are legally enforceable business deals between two or more parties. There are many types of contracts, including photography contracts, construction contracts, and loan agreements.<\/p>\r\n<p>While some business&nbsp;<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/business-contracts-forms\/contracts-basics.html\">contracts<\/a>&nbsp;may be as simple as a verbal agreement or a purchase order, others are not. Service agreements, rental agreements,&nbsp;<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/business-contracts-forms\/what-is-a-non-disclosure-agreement-nda.html\">non-disclosure agreements<\/a>,&nbsp;<a href=\"https:\/\/www.findlaw.com\/employment\/hiring-process\/non-competition-agreements-overview.html\">non-compete agreements<\/a>, and employment contracts are much more complex and involve higher stakes.<\/p>\r\n<p>Below are suggestions for what to do (and what not to do) when&nbsp;<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/business-contracts-forms\/how-to-write-a-business-contract.html\">drafting or signing a contractual agreement<\/a>.<\/p>\r\n<h2>The Do&#8217;s<\/h2>\r\n<ul>\r\n<li>Do demand a written contract.&nbsp;A written document prevents confusion about the parties&#8217; obligations. Oral agreements are valid legal contracts but are challenging to prove in court if there is a dispute.<\/li>\r\n<li>Do start with a contract template as a guide.&nbsp;Adapt it to your particular situation. Findlaw has several contract samples and business contract templates that you can consult for ideas.<\/li>\r\n<li>Do title the document &quot;CONTRACT.&quot;&nbsp;There can be no mistake about its intent.<\/li>\r\n<li>Do identify the parties correctly in the first paragraph.&nbsp;Make certain names are spelled correctly and addresses are accurate.<\/li>\r\n<li>Do include the date in the first paragraph.&nbsp;That makes it easy to refer back to after contract execution. Also, the contract can later be identified by date, such as &quot;the Nov. 20, 2001, Contract for the Sale of Goods.&quot;<\/li>\r\n<li>Do use common-sense headings.&nbsp;This makes it easier to find particular provisions in the contract.<\/li>\r\n<li>Do number the paragraphs.&nbsp;For ease of reference.<\/li>\r\n<li>Do&nbsp;<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/business-contracts-forms\/commonly-confused-contract-terms.html\">use plain language<\/a>&nbsp;whenever possible.<\/li>\r\n<li>Do define all technical terms.&nbsp;This is especially important in legal agreements dealing with confidential information and&nbsp;<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/intellectual-property.html\">intellectual property<\/a>.<\/li>\r\n<li>Do consider the placement of punctuation marks.&nbsp;Even a misplaced comma can change the meaning of a sentence.<\/li>\r\n<li>Do carefully review the use of conjunctions.&nbsp;Especially &quot;and&quot; and &quot;or,&quot; since the word you choose can dramatically impact meaning.<\/li>\r\n<li>Do clearly explain important details.&nbsp;Like deliverables and scope of work, especially in consulting agreements, sales contracts, and service contracts.<\/li>\r\n<li>Do ensure the contract addresses all possible contingencies.&nbsp;Leave nothing to chance.<\/li>\r\n<li>Do explain payment details.&nbsp;This includes payment terms, late payments, the payment schedule, and acceptable payment methods.<\/li>\r\n<li>Do check state law for any requirements relevant to your business deal.<\/li>\r\n<li>Do have your attorney review every contract before you sign it.<\/li>\r\n<li>Do ask your attorney any questions you may have about the contract.&nbsp;Remember, there is no such thing as a stupid question, but it can be stupid to let a question go unanswered and pay for it later.<\/li>\r\n<li>Do sign in blue or other colored ink to make the original easily distinguishable from photocopies.&nbsp;If you&#8217;re signing on behalf of your organization or business, sign your name and ensure your title and business name appear under your name.<\/li>\r\n<li>Do initial every contract page and ensure the other party does the same.&nbsp;So that nobody misses anything.<\/li>\r\n<li>Do include notarization if required by applicable law.<\/li>\r\n<li>Do keep a copy of the contract for your records.<\/li>\r\n<li>Do make sure that business agreements with independent contractors and freelancers clearly state that they are being hired as independent contractors and not employees.&nbsp;This is crucial for tax purposes.<\/li>\r\n<li>Do make sure that if you offer a warranty, spell it out in the contract.&nbsp;Such as in a subcontractor business agreement<\/li>\r\n<li>Do make sure that contracts with service providers set expectations for the quality and standards of work.<\/li>\r\n<li>Do make sure that when entering into a binding contract on behalf of your business, the signature block includes your name, business title, and business name.<\/li>\r\n<\/ul>\r\n<h2>The Don&#8217;ts<\/h2>\r\n<ul>\r\n<li>Don&#8217;t include legalese or archaic phrases.&nbsp;Phrases like &quot;the party of the first part.&quot; &quot;heretofore,&quot; etc., add little clarity to legal documents.<\/li>\r\n<li>Don&#8217;t include overly long sentences.&nbsp;Break sentences down into easily digestible thoughts.<\/li>\r\n<li>Don&#8217;t be repetitive unless it is necessary.&nbsp;It is easier to refer to a previous provision according to its number or heading rather than to repeat it verbatim.<\/li>\r\n<li>Don&#8217;t assume the other party defines terms the way you do.&nbsp;If there is any doubt, include a definition in the contract.<\/li>\r\n<li>Don&#8217;t read the contract over hurriedly.&nbsp;Understanding all the possible nuances of the language used takes time.<\/li>\r\n<li>Don&#8217;t accept the other party&#8217;s oral explanation of a confusing term.&nbsp;Make sure everything is in writing.<\/li>\r\n<li>Don&#8217;t start acting according to the terms of the contract until both parties have executed it.<\/li>\r\n<li>Don&#8217;t agree to change the contract unless the changes are in writing.<\/li>\r\n<li>Don&#8217;t assume that using a form contract or an agreement template eliminates the need for your lawyer&#8217;s review.&nbsp;Even if a standard contract worked well in one instance, changing circumstances, dates, or parties can change the whole equation.<\/li>\r\n<\/ul>\r\n<h2>Get an Attorney&#8217;s Help Before Making a Contractual Agreement<\/h2>\r\n<p>Contracts come in many forms. They manage business relationships. It&#8217;s unnecessary to consult with an attorney every time you or your business enters a contractual agreement, but sometimes it&#8217;s crucial. Even one word out of place or a forgotten clause could cost your business dearly. A small business attorney can provide important legal advice. If you need help drafting a particularly complex or high-stakes contract, consult a&nbsp;<a href=\"https:\/\/lawyers.findlaw.com\/contracts\/?fli=dcta\" target=\"_blank\" rel=\"noopener\">small business attorney<\/a>&nbsp;near you.<\/p>\r\n<div class=\"was-this-helpful\">\n    <div\n            class=\"was-this-helpful__question-container\"\n            aria-labelledby=\"was-this-helpful__question\"\n            role=\"group\"\n    >\n        <span\n                id=\"was-this-helpful__question\"\n                class=\"was-this-helpful__question fl-text-lg-bold\"\n        >Was this helpful?<\/span>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"Yes\"\n                value=\"yes\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">Yes<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" 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