{"id":4676,"date":"2016-04-04T10:47:37","date_gmt":"2016-04-04T15:47:37","guid":{"rendered":"https:\/\/ability-fl-prod.internetbrands.com\/ability-law\/smallbusiness\/employment-law-and-human-resources\/complying-with-the-fmla.html"},"modified":"2026-08-31T16:38:26","modified_gmt":"2026-08-31T21:38:26","slug":"complying-with-the-fmla","status":"publish","type":"page","link":"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/complying-with-the-fmla.html","title":{"rendered":"What Family and Medical Leave Laws Must Employers Follow?"},"content":{"rendered":"\n<div class=\"fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30  wp-container-core-columns-is-layout-9d6595d7 fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30\">\n<div class=\"fl-section-main fl-page-articles fl-section-main fl-section-main-full-width\"><h1 class=\"fl-no-margin-top\">What Family and Medical Leave Laws Must Employers Follow?<\/h1>\n\n<section class=\"fl-gutenberg-byline\">\n    <div class=\"fl-gutenberg-byline-content\">\n                    By <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/catherine-hodder-esq\/\">Catherine Hodder, Esq.<\/a> | Legally reviewed by <a\n                href=\"https:\/\/www.findlaw.com\/company\/our-team\/laura-temme-esq\/\">Laura Temme, Esq.<\/a>\n                | Last updated\n        <time>\n                            August 31, 2026\n                    <\/time>\n    <\/div>\n\n            <div class=\"fl-gutenberg-byline-editorial-note fl-text-sm\">\n            <p>Editorial Note: We earn a commission from affiliate partner links on FindLaw. Commissions do not affect the editorial integrity of our legal content.<\/p>\n\n        <\/div>\n    \n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-legally-reviewed\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Legally Reviewed\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>This article has been written and reviewed for legal accuracy, clarity, and style by <a href=\"https:\/\/www.findlaw.com\/company\/our-team.html\">FindLaw\u2019s team of legal writers and attorneys<\/a> and in accordance with <a href=\"https:\/\/www.findlaw.com\/company\/company-history\/editorial-policy.html\">our editorial standards<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n\n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-fast-checked\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Fact-Checked\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>The last updated date refers to the last time this article was reviewed by FindLaw or one of our <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/contributing-authors.html\">contributing authors<\/a>. We make every effort to keep our articles updated. For information regarding a specific legal issue affecting you, please <a href=\"https:\/\/lawyers.findlaw.com\/?fli=bylinelink\" target=\"_blank\" rel=\"noopener\">contact an attorney in your area<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n<\/section>\n\n\n<div class=\"fl-key-takeaways fl-mb30\" data-testid=\"fl-key-takeaways\">\n    <div class=\"fl-card-content\">\n        <div class=\"fl-card-body fl-card-bg-teal fl-flex fl-flex-column\">\n                            <h2 class=\"fl-card-title fl-h2 fl-no-margin\">Key Takeaways<\/h2>\n                        <p><span data-term-id=\"27954116\">The Family and Medical Leave Act<\/span> (FMLA) is a <span data-term-id=\"27954128\">federal law<\/span> that requires <span data-term-id=\"27954123\">covered employers<\/span> to provide <span data-term-id=\"27954119\">eligible employees<\/span> with up to 12 weeks of unpaid, <span data-term-id=\"27954148\">job-protected leave<\/span> per year for specific family and <span data-term-id=\"27954132\">medical reasons<\/span>. This act helps employees balance their work and family life by allowing them to take necessary time off without the risk of losing their job. While this type of <span data-term-id=\"27954146\">employee leave<\/span> is unpaid, employers can require employees to use any accrued <span data-term-id=\"27954125\">paid leave<\/span>, like vacation or sick days, concurrently with their <span data-term-id=\"27954115\">FMLA leave<\/span>.<\/p>\n\n        <\/div>\n    <\/div>\n<\/div>\n\n\n<div><p>This article discusses <span data-term-id=\"27954149\">small business<\/span><span data-term-id=\"27954149\"> owners<\/span>&#8216; responsibilities under the FMLA. For guidance tailored to your business, consult a <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employer?fli=dcta\" target=\"_blank\" rel=\"noopener\">local employment attorney<\/a>.<\/p>\n<h2>Which Employers Must Comply With the FMLA?<\/h2>\n<p>The <span data-term-id=\"27954170\">FMLA applies<\/span> to specific &#8220;<span data-term-id=\"27954123\">covered employers<\/span>.&#8221; You must comply with <span data-term-id=\"27954163\">FMLA regulations<\/span> if your business or organization is one of the following:<\/p>\n<ul>\n<li>A private business with 50 or more employees for at least 20 weeks in the current or previous year<\/li>\n<li>Any <span data-term-id=\"27954139\">public agency<\/span>, including federal, state, and local government offices, regardless of the <span data-term-id=\"27954156\">number of employees<\/span><\/li>\n<li>Any local educational agency, such as public school boards, and private elementary or secondary schools, regardless of the <span data-term-id=\"27954156\">number of employees<\/span><\/li>\n<\/ul>\n<p><span data-term-id=\"27954118\">Small businesses<\/span> that are not required to offer FMLA may still choose to do so voluntarily. If they do, they must comply with all <span data-term-id=\"27954179\">FMLA requirements<\/span>.<\/p>\n<h2>Employee <span data-term-id=\"27954151\">Eligibility<\/span><span data-term-id=\"27954151\"> Requirements<\/span><\/h2>\n<p>Not every employee is eligible for <span data-term-id=\"27954145\">FMLA benefits<\/span>, even if they work for a <span data-term-id=\"27954123\">covered employer<\/span>. For an employee to be eligible, they must meet all of the following criteria:<\/p>\n<ul>\n<li>Have worked for the employer for at least 12 months (the months do not need to be consecutive)<\/li>\n<li>Have worked at least 1,250 hours for the employer during the 12 months immediately preceding the leave<\/li>\n<li>Work at a location where the employer has 50 or more employees within a 75-mile radius<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/hiring-independent-contractors-overview.html\">Independent contractors<\/a> do not qualify for <span data-term-id=\"27954115\">FMLA leave<\/span>. Employers must be careful not to <a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/be-careful-when-hiring-a-contractor.html\">misclassify workers<\/a> when determining FMLA <span data-term-id=\"27954121\">eligibility<\/span>.<\/p>\n<h2>What Are Employees Entitled to Under the FMLA?<\/h2>\n<p><span data-term-id=\"27954119\">Eligible employees<\/span> can take up to 12 weeks of unpaid, <span data-term-id=\"27954148\">job-protected leave<\/span> during any <span data-term-id=\"27954122\">12-month period<\/span>. For military <span data-term-id=\"27954135\">caregiver<\/span> leave, this can extend to 26 weeks. This entitlement includes:<\/p>\n<ul>\n<li><strong>Job protection<\/strong>: Employers cannot fire or retaliate against an employee for taking <span data-term-id=\"27954115\">FMLA leave<\/span>. Upon their return, the employee must be restored to their original job or an equivalent position with similar duties, pay, and benefits.<\/li>\n<li><strong><span data-term-id=\"27954120\">Unpaid leave<\/span><\/strong>: Employers are not required to pay employees during <span data-term-id=\"27954115\">FMLA leave<\/span>. However, company policy may require or permit employees to use their accrued <span data-term-id=\"27954125\">paid leave<\/span>, such as <span data-term-id=\"27954138\">sick leave<\/span> or <span data-term-id=\"27954162\">PTO<\/span>, during this period.<\/li>\n<li><strong>Continuation of <span data-term-id=\"27954164\">health benefits<\/span><\/strong>: Employers must maintain the employee&#8217;s <span data-term-id=\"27954180\">health insurance coverage<\/span> under the group health plan during their leave. This must be done under the same terms and conditions as if they had not taken leave.<\/li>\n<\/ul>\n<p>A company\u2019s policy should be outlined in the <span data-term-id=\"27954153\">employee handbook<\/span> and available to be discussed with the <span data-term-id=\"27954130\">human resources<\/span> (HR) department.<\/p>\n<h2>What Are <span data-term-id=\"27954137\">Qualifying Reasons<\/span> for <span data-term-id=\"27954115\">FMLA Leave<\/span>?<\/h2>\n<p>An employee must have a <span data-term-id=\"27954137\">qualifying reason<\/span> to take <span data-term-id=\"27954115\">FMLA leave<\/span>. These reasons include:<\/p>\n<ul>\n<li>The <span data-term-id=\"27954155\">birth of a child<\/span> and caring for the newborn within one year of birth<\/li>\n<li>The <span data-term-id=\"27954174\">placement of a child<\/span> with the employee for adoption or <span data-term-id=\"27954131\">foster care<\/span> within one year of placement<\/li>\n<li>Caring for an <span data-term-id=\"27954167\">employee&#8217;s spouse<\/span>, child, or parent who has a serious <span data-term-id=\"27954147\">medical condition<\/span><\/li>\n<li>The employee&#8217;s <span data-term-id=\"27954168\">own <\/span><span data-term-id=\"27954117\">serious health condition<\/span> that makes them unable to perform the essential functions of their job<\/li>\n<li>Any <span data-term-id=\"27954158\">qualifying exigency<\/span> arising because the <span data-term-id=\"27954167\">employee&#8217;s spouse<\/span>, son, daughter, or parent is a <span data-term-id=\"27954178\">military member<\/span> on covered <span data-term-id=\"27954172\">active duty<\/span><\/li>\n<li>Caring for a covered <span data-term-id=\"27954127\">service member<\/span> with a <span data-term-id=\"27954171\">serious injury<\/span> or illness (military <span data-term-id=\"27954135\">caregiver<\/span> leave)<\/li>\n<\/ul>\n<p>This is not an exhaustive list.<\/p>\n<h3>What Is a &#8220;<span data-term-id=\"27954117\">Serious Health Condition<\/span>?&#8221;<\/h3>\n<p>Not every illness qualifies for <span data-term-id=\"27954115\">FMLA leave<\/span>. The Department of Labor defines a <span data-term-id=\"27954117\">serious health condition<\/span> as an illness, injury, impairment, or physical or mental condition that involves:<\/p>\n<ul>\n<li>An overnight stay in a hospital, hospice, or residential medical care facility<\/li>\n<li>A condition that incapacitates the patient for more than three consecutive days and involves follow-up medical treatment<\/li>\n<li>A chronic condition that causes occasional periods of incapacitation and requires medical treatment at least twice a year<\/li>\n<\/ul>\n<p>Minor issues like the common cold or flu typically do not qualify unless complications arise that meet the above criteria.<\/p>\n<h3>What Doesn\u2019t <span data-term-id=\"27954175\">FMLA Cover<\/span>?<\/h3>\n<p>The above situations are examples of when the <span data-term-id=\"27954170\">FMLA applies<\/span>. An employee may need time off for other <span data-term-id=\"27954132\">medical reasons<\/span>, but FMLA does not cover them. These include:<\/p>\n<ul>\n<li><strong>Time off to care for other family members<\/strong>:\u00a0Siblings, in-laws, and other dependent adults and children are not <span data-term-id=\"27954141\">immediate family members<\/span>.<\/li>\n<li><strong>Minor medical issues<\/strong>:\u00a0FMLA does not cover colds, flu, sprained ankles, and other problems that keep workers home but don&#8217;t require medical intervention<\/li>\n<li><strong>Wellness leave<\/strong>:<strong>\u00a0<\/strong>The <span data-term-id=\"27954164\">health benefits<\/span> of time away from work are well known, but not covered by FMLA<\/li>\n<li><strong>Healthy child care<\/strong>:\u00a0Parents may need to stay home with their kids if their school or daycare is closed, but FMLA does not cover staying home to take care of healthy children<\/li>\n<\/ul>\n<p><span data-term-id=\"27954149\">Small business<\/span><span data-term-id=\"27954149\"> owners<\/span> may voluntarily choose to offer <span data-term-id=\"27954115\">FMLA leave<\/span>. If they do, they must comply with the FMLA&#8217;s requirements. The <a href=\"https:\/\/www.dol.gov\/agencies\/whd\/fact-sheets?topic=fmla\" target=\"_blank\" rel=\"noopener\"><span data-term-id=\"27954134\">DOL<\/span> offers additional <span data-term-id=\"27954166\">Fact Sheets<\/span><\/a> to help employers understand their obligations.<\/p>\n<h2>What Are an Employer&#8217;s Responsibilities Under the FMLA?<\/h2>\n<p><span data-term-id=\"27954123\">Covered employers<\/span> have several key responsibilities to ensure compliance. These include:<\/p>\n<ul>\n<li><strong>Posting notice<\/strong>: You must display a general FMLA notice in a conspicuous place where employees and applicants can see it. This poster explains FMLA provisions and employee rights. See FindLaw&#8217;s <a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-employer\/employment-employer-laws\/required-posters.html\">Required State and Federal Labor Posters<\/a> page for more information.<\/li>\n<li><strong>Handbook policy<\/strong>: If you have an <span data-term-id=\"27954153\">employee handbook<\/span>, it must include information about FMLA rights and responsibilities. This is in addition to any other policies you may have.<\/li>\n<li><strong>Responding to <span data-term-id=\"27954136\">leave requests<\/span><\/strong>: When an employee requests leave, you must notify them of their <span data-term-id=\"27954121\">eligibility<\/span> within five business days. If they are eligible, you must also provide a notice of their rights and responsibilities under the FMLA.<\/li>\n<li><strong>Requesting certification<\/strong>: You may require <span data-term-id=\"27954169\">medical certification<\/span> to support a request for leave due to a <span data-term-id=\"27954117\">serious health condition<\/span>. You must give the employee at least 15 calendar days to obtain this certification.<\/li>\n<li><strong>Recordkeeping<\/strong>: Employers must maintain records related to <span data-term-id=\"27954161\">FMLA compliance<\/span> for at least three years. These may be digital or paper.<\/li>\n<\/ul>\n<p>Failing to meet these obligations can lead to <a href=\"https:\/\/webapps.dol.gov\/elaws\/elg\/fmla.htm\" target=\"_blank\" rel=\"noopener\">civil penalties<\/a> and lawsuits.<\/p>\n<h2>Do <span data-term-id=\"27954144\">State Laws<\/span> Offer Additional Leave?<\/h2>\n<p>Many states have their own family and medical <span data-term-id=\"27954143\">leave laws<\/span> that may offer greater benefits or cover smaller businesses. <a href=\"https:\/\/bipartisanpolicy.org\/explainer\/state-paid-family-leave-laws-across-the-u-s\/\" target=\"_blank\" rel=\"noopener\">Fourteen states and the District of Columbia<\/a> have mandatory <span data-term-id=\"27954184\">paid family<\/span> and medical leave programs. Some states also require <a href=\"https:\/\/www.ncsl.org\/labor-and-employment\/state-family-and-medical-leave-laws\" target=\"_blank\" rel=\"noopener\">school-related parent leave<\/a> for things like parent-teacher conferences. Always check <a href=\"https:\/\/www.findlaw.com\/employment\/family-medical-leave\/family-and-medical-leave-laws-by-state.html\">your <span data-term-id=\"27954144\">state&#8217;s laws<\/span><\/a> to ensure full compliance.<\/p>\n<h2>Questions About <span data-term-id=\"27954161\">FMLA Compliance<\/span>? Talk to an Attorney<\/h2>\n<p>Complying with federal and state family and medical <span data-term-id=\"27954143\">leave laws<\/span> is a complex but crucial task for businesses. If you have questions about <span data-term-id=\"27954179\">FMLA requirements<\/span> or need help creating compliant policies, consider contacting an experienced <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employee?fli=dcta\" target=\"_blank\" rel=\"noopener\">employment law attorney<\/a> in your state. An attorney can provide critical legal advice to help ensure your business avoids costly fines and penalties.<\/p><\/div>\n\n\n<div class=\"was-this-helpful\">\n    <div\n            class=\"was-this-helpful__question-container\"\n            aria-labelledby=\"was-this-helpful__question\"\n            role=\"group\"\n    >\n        <span\n                id=\"was-this-helpful__question\"\n                class=\"was-this-helpful__question fl-text-lg-bold\"\n        >Was this helpful?<\/span>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"Yes\"\n                value=\"yes\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">Yes<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                    <g id=\"thumbs-up\" 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