{"id":4738,"date":"2016-04-04T10:47:41","date_gmt":"2016-04-04T15:47:41","guid":{"rendered":"https:\/\/ability-fl-prod.internetbrands.com\/ability-law\/smallbusiness\/employment-law-and-human-resources\/osha-and-workplace-safety.html"},"modified":"2026-09-01T09:04:12","modified_gmt":"2026-09-01T14:04:12","slug":"osha-and-workplace-safety","status":"publish","type":"page","link":"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/osha-and-workplace-safety.html","title":{"rendered":"What OSHA Workplace Safety Rules Must Small Businesses Follow?"},"content":{"rendered":"\n<div class=\"fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30  wp-container-core-columns-is-layout-9d6595d7 fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30\">\n<div class=\"fl-section-main fl-page-articles fl-section-main fl-section-main-full-width\"><h1 class=\"fl-no-margin-top\">What OSHA Workplace Safety Rules Must Small Businesses Follow?<\/h1>\n\n<section class=\"fl-gutenberg-byline\">\n    <div class=\"fl-gutenberg-byline-content\">\n                    By <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/catherine-hodder-esq\/\">Catherine Hodder, Esq.<\/a> | Legally reviewed by <a\n                href=\"https:\/\/www.findlaw.com\/company\/our-team\/laura-temme-esq\/\">Laura Temme, Esq.<\/a>\n                | Last updated\n        <time>\n                            September 01, 2026\n                    <\/time>\n    <\/div>\n\n            <div class=\"fl-gutenberg-byline-editorial-note fl-text-sm\">\n            <p>Editorial Note: We earn a commission from affiliate partner links on FindLaw. Commissions do not affect the editorial integrity of our legal content.<\/p>\n\n        <\/div>\n    \n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-legally-reviewed\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Legally Reviewed\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>This article has been written and reviewed for legal accuracy, clarity, and style by <a href=\"https:\/\/www.findlaw.com\/company\/our-team.html\">FindLaw\u2019s team of legal writers and attorneys<\/a> and in accordance with <a href=\"https:\/\/www.findlaw.com\/company\/company-history\/editorial-policy.html\">our editorial standards<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n\n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-fast-checked\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Fact-Checked\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>The last updated date refers to the last time this article was reviewed by FindLaw or one of our <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/contributing-authors.html\">contributing authors<\/a>. We make every effort to keep our articles updated. For information regarding a specific legal issue affecting you, please <a href=\"https:\/\/lawyers.findlaw.com\/?fli=bylinelink\" target=\"_blank\" rel=\"noopener\">contact an attorney in your area<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n<\/section>\n\n\n<div class=\"fl-key-takeaways fl-mb30\" data-testid=\"fl-key-takeaways\">\n    <div class=\"fl-card-content\">\n        <div class=\"fl-card-body fl-card-bg-teal fl-flex fl-flex-column\">\n                            <h2 class=\"fl-card-title fl-h2 fl-no-margin\">Key Takeaways<\/h2>\n                        <p><span data-term-id=\"27802512\">OSHA<\/span><span data-term-id=\"27802512\"> requirements<\/span> are a set of federal and state standards that employers must follow to ensure a workplace is free from recognized hazards. Under the <span data-term-id=\"27802482\">Occupational Safety and Health Act<\/span> of 1970 (<span data-term-id=\"27802491\">OSH Act<\/span>), all employers have a general duty to provide a <span data-term-id=\"27802514\">safe work environment<\/span>, even those with only one employee. While specific <span data-term-id=\"27802468\">recordkeeping<\/span> obligations are often less stringent for companies with 10 or fewer employees, all <span data-term-id=\"27802464\">small businesses<\/span> must understand their duties regarding <span data-term-id=\"27802484\">safety training<\/span>, workplace postings, and injury reporting to ensure compliance.<\/p>\n\n        <\/div>\n    <\/div>\n<\/div>\n\n<div class=\"fl-rich-text\">\n<div><p>This article reviews <span data-term-id=\"27802471\">OSHA<\/span><span data-term-id=\"27802471\"> standards<\/span> for <span data-term-id=\"27802488\">small business<\/span><span data-term-id=\"27802488\"> owners<\/span> and what you must do for <span data-term-id=\"27802463\">workplace safety<\/span>. For guidance tailored to your specific business needs, consider contacting a <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employer\/?fli=dcta\" target=\"_blank\" rel=\"noopener\"><u>local employment law attorney<\/u><\/a>.<\/p>\n<h2>What Is a <span data-term-id=\"27802475\">Workplace Hazard<\/span>?<\/h2>\n<p>Before diving into your responsibilities, it&#8217;s important to understand <a href=\"https:\/\/www.osha.gov\/sites\/default\/files\/2018-12\/fy16_sh-29629-sh6_HAandJSAtrainingmanual.pdf\" target=\"_blank\" rel=\"noopener\">what the <span data-term-id=\"27802466\">Occupational Safety and Health Administration<\/span> (<span data-term-id=\"27802462\">OSHA<\/span>) considers a hazard<\/a>. <span data-term-id=\"27802462\">OSHA<\/span> is the <span data-term-id=\"27802497\">federal agency<\/span> that oversees <span data-term-id=\"27802496\">job <\/span><span data-term-id=\"27802477\">safety<\/span><span data-term-id=\"27802477\"> programs<\/span> and inspections.<\/p>\n<p><span data-term-id=\"27802462\">OSHA<\/span> defines a <span data-term-id=\"27802475\">workplace hazard<\/span> as any source of possible harm, damage, or adverse health impact on someone or something in workplace conditions. This includes substances, conditions, or situations that could expose workers to health issues, risk property damage, or lead to injuries. The <span data-term-id=\"27802491\">OSH Act<\/span>&#8216;s <a href=\"https:\/\/www.osha.gov\/laws-regs\/oshact\/section5-duties\" target=\"_blank\" rel=\"noopener\">General Duty Clause<\/a> requires your workplace to be free from these types of serious hazards.<\/p>\n<h2>Core <span data-term-id=\"27802462\">OSHA<\/span> Obligations for <span data-term-id=\"27802464\">Small Businesses<\/span><\/h2>\n<p>According to the <a href=\"https:\/\/www.osha.gov\/workers\/employer-responsibilities\" target=\"_blank\" rel=\"noopener\">U.S. <span data-term-id=\"27802474\">Department of Labor<\/span><\/a>, all employers have core responsibilities under the <span data-term-id=\"27802491\">OSH Act<\/span>. These include:<\/p>\n<ul>\n<li>Inspecting workplace conditions to ensure they comply with <span data-term-id=\"27802471\">OSHA<\/span><span data-term-id=\"27802471\"> standards<\/span><\/li>\n<li>Ensuring employees have access to equipment and safe tools, which should be appropriately maintained<\/li>\n<li>Creating and regularly updating operational procedures<\/li>\n<li>Communicating safety procedures effectively to ensure employees follow health and safety requirements (e.g., displaying the <span data-term-id=\"27802462\">OSHA<\/span> poster)<\/li>\n<li>Providing <span data-term-id=\"27802484\">safety training<\/span> to employees in languages and terms that they can understand<\/li>\n<li>Developing and <span data-term-id=\"27802483\">implementing<\/span> a written <span data-term-id=\"27802504\">hazard communication<\/span> program for workplaces involving <span data-term-id=\"27802493\">hazardous chemicals<\/span><\/li>\n<li>Training employees on the risks associated with <span data-term-id=\"27802493\">hazardous chemicals<\/span><\/li>\n<li>Offering training and medical examinations as mandated by <span data-term-id=\"27802462\">OSHA<\/span><\/li>\n<li>Keeping records of <span data-term-id=\"27802467\">work-related<\/span> illnesses and injuries (employers with fewer than 10 employees are exempt from this requirement)<\/li>\n<li>Providing employees access to exposure records or medical records<\/li>\n<\/ul>\n<p>While <span data-term-id=\"27802502\">federal <\/span><span data-term-id=\"27802462\">OSHA<\/span> provides the baseline, 21 states have their own <span data-term-id=\"27802479\">state plans<\/span> that must be at least as effective and may have stricter requirements.<\/p>\n<h3>Employee <span data-term-id=\"27802484\">Safety Training<\/span> and PPE<\/h3>\n<p><span data-term-id=\"27802484\">Safety training<\/span> should reflect your\u00a0<span data-term-id=\"27802489\">worksite<\/span>&#8216;s needs. It must be provided in a language and vocabulary employees can understand and should cover basic topics like preventing falls, handling hazardous materials, and reporting injuries.<\/p>\n<p><span data-term-id=\"27802462\">OSHA<\/span> also requires employers to provide employees with\u00a0<span data-term-id=\"27802478\">personal protective equipment<\/span>\u00a0(PPE) to protect them from <span data-term-id=\"27802467\">work-related<\/span> illnesses and injuries. In general, employers must cover the cost of PPE, which can include:<\/p>\n<ul>\n<li>Hard hats and welding helmets<\/li>\n<li>Goggles and face shields<\/li>\n<li>Safety shoes and glasses<\/li>\n<li>Gloves<\/li>\n<li>Fall protection equipment<\/li>\n<\/ul>\n<p>Depending on the industry, further PPE may be necessary.<\/p>\n<h3>Reporting and <span data-term-id=\"27802468\">Recordkeeping<\/span><\/h3>\n<p>All employers must report <span data-term-id=\"27802467\">work-related<\/span> <span data-term-id=\"27802465\">fatalities<\/span> to <span data-term-id=\"27802462\">OSHA<\/span> within eight hours. All <span data-term-id=\"27802467\">work-related<\/span> <span data-term-id=\"27802520\">amputations<\/span>, inpatient <span data-term-id=\"27802485\">hospitalizations<\/span>, and eye loss must be reported within 24 hours.<\/p>\n<p>Routine <span data-term-id=\"27802468\">recordkeeping<\/span> for other <span data-term-id=\"27802481\">workplace injuries<\/span> and illnesses has a lower priority and different requirements. In general, employers with 10 or more employees must keep these records. Workplaces in low-<span data-term-id=\"27802507\">hazard industries<\/span> like retail, finance, and <span data-term-id=\"27802515\">real estate<\/span> are often exempt.<\/p>\n<p>A new rule took effect in 2024 requiring employers with over 100 employees in designated high-<span data-term-id=\"27802507\">hazard industries<\/span> to submit an annual report. Check your <span data-term-id=\"27802479\">state&#8217;s plan<\/span>, as it may have its own specific <span data-term-id=\"27802516\">recordkeeping<\/span><span data-term-id=\"27802516\"> requirements<\/span> for <span data-term-id=\"27802487\">work-related<\/span><span data-term-id=\"27802487\"> injuries<\/span>.<\/p>\n<h3>Workplace Posters<\/h3>\n<p>Federal law requires all employers to display the official <span data-term-id=\"27802462\">OSHA<\/span> poster, &#8220;<a href=\"https:\/\/www.osha.gov\/publications\/poster\" target=\"_blank\" rel=\"noopener\"><span data-term-id=\"27802506\">It&#8217;s the Law<\/span><\/a>,&#8221; at their workplace. This poster informs employees of their rights under the <span data-term-id=\"27802491\">OSH Act<\/span>. You can download this poster for free from <a href=\"https:\/\/www.osha.gov\/\" target=\"_blank\" rel=\"noopener\"><span data-term-id=\"27802508\">OSHA<\/span><span data-term-id=\"27802508\">&#8216;s website<\/span><\/a>.<\/p>\n<h2><span data-term-id=\"27802492\">OSHA<\/span><span data-term-id=\"27802492\"> Inspections<\/span>, <span data-term-id=\"27802473\">Citations<\/span>, and Penalties<\/h2>\n<p><span data-term-id=\"27802480\">OSHA<\/span><span data-term-id=\"27802480\"> compliance<\/span> officers conduct physical site inspections for several reasons, including after a serious accident, in response to a worker complaint, or during a random inspection. After an inspection, the officer will discuss any violations.<\/p>\n<p>If you disagree with the findings, you can contest <span data-term-id=\"27802462\">OSHA<\/span> <span data-term-id=\"27802473\">citations<\/span> and penalties before the independent Occupational Safety and Health Review Commission. You must file a notice of contest within 15 working days of receiving the <span data-term-id=\"27802473\">citation<\/span>.<\/p>\n<p><span data-term-id=\"27802462\">OSHA<\/span> classifies violations based on their severity and the employer&#8217;s awareness. <a href=\"https:\/\/www.osha.gov\/penalties\" target=\"_blank\" rel=\"noopener\">Penalties for violations<\/a> are adjusted annually. As of 2026, the penalties are:<\/p>\n<ul>\n<li><strong>Serious\/Non-Serious<\/strong>: Up to $16,550 per violation<\/li>\n<li><strong>Failure to Abate<\/strong>: Up to $16,550 per day beyond the abatement date<\/li>\n<li><strong>Willful or Repeated<\/strong>: Up to $165,514 per violation<\/li>\n<\/ul>\n<p><span data-term-id=\"27802462\">OSHA<\/span> may reduce penalties for <span data-term-id=\"27802464\">small businesses<\/span> that demonstrate good-faith efforts to correct hazards. <span data-term-id=\"27802473\">Citations<\/span> must be displayed at or near the work area where the violation occurred until it is corrected.<\/p>\n<h2>Getting Proactive Help From <span data-term-id=\"27802462\">OSHA<\/span><\/h2>\n<p><span data-term-id=\"27802462\">OSHA<\/span> provides several programs to help <span data-term-id=\"27802464\">small businesses<\/span> comply with safety standards, often for free. These include:<\/p>\n<ul>\n<li><strong><span data-term-id=\"27802470\">On-site<\/span> consultation<\/strong>: You can request a free and confidential <span data-term-id=\"27802470\">on-site<\/span> consultation from <a href=\"https:\/\/www.osha.gov\/contactus\/bystate\" target=\"_blank\" rel=\"noopener\">your state&#8217;s <span data-term-id=\"27802498\">OSHA<\/span><span data-term-id=\"27802498\"> office<\/span><\/a>. They can help you identify and correct hazards and improve your <span data-term-id=\"27802477\">safety programs<\/span> without issuing penalties.<\/li>\n<li><strong>Training and education<\/strong>: You can get training and resources by contacting the compliance assistance specialist at your nearest <span data-term-id=\"27802462\">OSHA<\/span> <span data-term-id=\"27802495\">Area Office<\/span>. Training is also available at the <span data-term-id=\"27802462\">OSHA<\/span> Training Institute and its education centers at colleges nationwide.<\/li>\n<li><strong>Strategic partnerships<\/strong>: The <span data-term-id=\"27802462\">OSHA<\/span> Strategic Partnership Program (OSPP) allows businesses to work cooperatively with the agency to improve <span data-term-id=\"27802463\">workplace safety<\/span> and health through training and education. This can help improve your site\u2019s safety.<\/li>\n<\/ul>\n<p>Information on these options is available on the <a href=\"https:\/\/www.osha.gov\/\" target=\"_blank\" rel=\"noopener\"><span data-term-id=\"27802508\">OSHA<\/span><span data-term-id=\"27802508\"> website<\/span><\/a>.<\/p>\n<h2>Need Help With <span data-term-id=\"27802512\">OSHA<\/span><span data-term-id=\"27802512\"> Requirements<\/span>? Talk to a Local Attorney<\/h2>\n<p>Understanding federal and state <span data-term-id=\"27802469\">OSHA<\/span><span data-term-id=\"27802469\"> regulations<\/span> can be complicated. If you have concerns about <span data-term-id=\"27802463\">workplace safety<\/span>, have received an <span data-term-id=\"27802462\">OSHA<\/span> <span data-term-id=\"27802473\">citation<\/span>, or want to ensure your business is compliant, an experienced <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employee\/?fli=dcta\" target=\"_blank\" rel=\"noopener\">employment law attorney<\/a> can provide legal advice tailored to your specific needs and industry.<\/p><\/div>\n<\/div>\n\n<div class=\"was-this-helpful\">\n    <div\n            class=\"was-this-helpful__question-container\"\n            aria-labelledby=\"was-this-helpful__question\"\n            role=\"group\"\n    >\n        <span\n                id=\"was-this-helpful__question\"\n                class=\"was-this-helpful__question fl-text-lg-bold\"\n        >Was this helpful?<\/span>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"Yes\"\n                value=\"yes\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">Yes<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                    <g id=\"thumbs-up\" clip-path=\"url(#clip0_604_3418)\">\n                        <path id=\"Vector\"\n                              d=\"M6 21H3C2.46957 21 1.96086 20.7893 1.58579 20.4142C1.21071 20.0391 1 19.5304 1 19V12C1 11.4696 1.21071 10.9609 1.58579 10.5858C1.96086 10.2107 2.46957 10 3 10H6M13 8V4C13 3.20435 12.6839 2.44129 12.1213 1.87868C11.5587 1.31607 10.7956 1 10 1L6 10V21H17.28C17.7623 21.0055 18.2304 20.8364 18.5979 20.524C18.9654 20.2116 19.2077 19.7769 19.28 19.3L20.66 10.3C20.7035 10.0134 20.6842 9.72068 20.6033 9.44225C20.5225 9.16382 20.3821 8.90629 20.1919 8.68751C20.0016 8.46873 19.7661 8.29393 19.5016 8.17522C19.2371 8.0565 18.9499 7.99672 18.66 8H13Z\"\n    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       class=\"fl-radio-button-field-label fl-text-sm was-this-helpful__radio-label\"\n                                for=\"was-this-helpful__radio-button--complicated\"\n                        >Too complicated \/ too many steps<\/label>\n                    <\/div>\n                    <div class=\"fl-radio-button-field fl-flex was-this-helpful__feedback-form-title\">\n                        <input\n                                id=\"was-this-helpful__radio-button--dated\"\n                                class=\"fl-radio-button-field-input\"\n                                type=\"radio\"\n                                name=\"negative-feedback\"\n                                value=\"Out of date\"\n                        >\n                        <label\n                                class=\"fl-radio-button-field-label fl-text-sm was-this-helpful__radio-label\"\n                                for=\"was-this-helpful__radio-button--dated\"\n                        >Out of date<\/label>\n                    <\/div>\n                    <div class=\"fl-radio-button-field fl-flex was-this-helpful__feedback-form-title\">\n                        <input\n                                id=\"was-this-helpful__radio-button--negative-other\"\n                                class=\"fl-radio-button-field-input\"\n                                type=\"radio\"\n                                name=\"negative-feedback\"\n                                value=\"Other\"\n                        >\n                        <label\n                                class=\"fl-radio-button-field-label fl-text-sm was-this-helpful__radio-label\"\n                                for=\"was-this-helpful__radio-button--negative-other\"\n                        >Other<\/label>\n                    <\/div>\n                <\/fieldset>\n            <\/div>\n            <div class=\"was-this-helpful__form-buttons-container\">\n                <button\n                    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