{"id":4778,"date":"2016-04-04T10:47:45","date_gmt":"2016-04-04T15:47:45","guid":{"rendered":"https:\/\/ability-fl-prod.internetbrands.com\/ability-law\/smallbusiness\/employment-law-and-human-resources\/vacation-and-sick-leave.html"},"modified":"2026-08-25T08:37:58","modified_gmt":"2026-08-25T13:37:58","slug":"vacation-and-sick-leave","status":"publish","type":"page","link":"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/vacation-and-sick-leave.html","title":{"rendered":"Employee Leave: What Are Employers Required to Provide?"},"content":{"rendered":"\n<div class=\"fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30  wp-container-core-columns-is-layout-9d6595d7 fl-sectionWithSidebar fl-container fl-flex fl-flex-wrap fl-gap30\">\n<div class=\"fl-section-main fl-page-articles fl-section-main fl-section-main-full-width\"><h1 class=\"fl-no-margin-top\">Employee Leave: What Are Employers Required to Provide?<\/h1>\n\n<section class=\"fl-gutenberg-byline\">\n    <div class=\"fl-gutenberg-byline-content\">\n                    By <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/catherine-hodder-esq\/\">Catherine Hodder, Esq.<\/a> | Legally reviewed by <a\n                href=\"https:\/\/www.findlaw.com\/company\/our-team\/laura-temme-esq\/\">Laura Temme, Esq.<\/a>\n                | Last updated\n        <time>\n                            August 25, 2026\n                    <\/time>\n    <\/div>\n\n            <div class=\"fl-gutenberg-byline-editorial-note fl-text-sm\">\n            <p>Editorial Note: We earn a commission from affiliate partner links on FindLaw. Commissions do not affect the editorial integrity of our legal content.<\/p>\n\n        <\/div>\n    \n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-legally-reviewed\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Legally Reviewed\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>This article has been written and reviewed for legal accuracy, clarity, and style by <a href=\"https:\/\/www.findlaw.com\/company\/our-team.html\">FindLaw\u2019s team of legal writers and attorneys<\/a> and in accordance with <a href=\"https:\/\/www.findlaw.com\/company\/company-history\/editorial-policy.html\">our editorial standards<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n\n    <details class=\"fl-gutenberg-byline-toggle fl-gutenberg-byline-fast-checked\">\n        <summary>\n            <i class=\"fl-gutenberg-byline-icon\" aria-hidden=\"true\"><\/i>\n            Fact-Checked\n        <\/summary>\n\n        <div class=\"fl-gutenberg-byline-toggle-content\">\n            <p><em>The last updated date refers to the last time this article was reviewed by FindLaw or one of our <a href=\"https:\/\/www.findlaw.com\/company\/our-team\/contributing-authors.html\">contributing authors<\/a>. We make every effort to keep our articles updated. For information regarding a specific legal issue affecting you, please <a href=\"https:\/\/lawyers.findlaw.com\/?fli=bylinelink\" target=\"_blank\" rel=\"noopener\">contact an attorney in your area<\/a>.<\/em><\/p>\n\n        <\/div>\n    <\/details>\n<\/section>\n\n\n<div class=\"fl-key-takeaways fl-mb30\" data-testid=\"fl-key-takeaways\">\n    <div class=\"fl-card-content\">\n        <div class=\"fl-card-body fl-card-bg-teal fl-flex fl-flex-column\">\n                            <h2 class=\"fl-card-title fl-h2 fl-no-margin\">Key Takeaways<\/h2>\n                        <p><span data-term-id=\"29345152\">Employee leave<\/span> is any time an employee is permitted to be away from work, whether paid or unpaid. As an employer, your legal obligations for providing leave are determined by a mix of federal, state, and <span data-term-id=\"29345155\">local laws<\/span>, as well as your own company policies. While <span data-term-id=\"29345122\">federal law<\/span> does not require paid vacation, it does mandate <span data-term-id=\"29345127\">unpaid leave<\/span> for certain medical, family, or military reasons.<\/p>\n\n        <\/div>\n    <\/div>\n<\/div>\n\n<div class=\"fl-rich-text\">\n<div><p>This guide outlines the different types of <span data-term-id=\"29345152\">employee leave<\/span> to help you understand the difference between what you must and what you may choose to provide. An <span data-term-id=\"29345148\">employee handbook<\/span> that outlines your policies can help <span data-term-id=\"29345119\">small business<\/span><span data-term-id=\"29345119\"> owners<\/span> reduce confusion and avoid possible legal action. For help creating a paid leave policy tailored to your unique business, consider speaking with a <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employer\/?fli=dcta\" target=\"_blank\" rel=\"noopener\">local employment attorney<\/a> experienced in working with <span data-term-id=\"29345108\">small businesses<\/span>.<\/p>\n<h2>Federally Mandated Leave<\/h2>\n<p>While many leave policies are optional, <span data-term-id=\"29345122\">federal law<\/span> requires employers to provide unpaid, job-protected leave for certain civic duties and qualifying personal situations. Let\u2019s take a closer look at some of the most important factors and laws.<\/p>\n<h3>The <span data-term-id=\"29345117\">Family and Medical Leave Act<\/span> (<span data-term-id=\"29345113\">FMLA<\/span>)<\/h3>\n<p>Employers must provide <span data-term-id=\"29345127\">unpaid leave<\/span> to employees covered by the federal<a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/complying-with-the-fmla.html\"> <span data-term-id=\"29345117\">Family and Medical Leave Act<\/span> (<span data-term-id=\"29345113\">FMLA<\/span>)<\/a>. Qualified employees may take up to 12 weeks of <span data-term-id=\"29345127\">unpaid leave<\/span> in any 12-month period to:<\/p>\n<ul>\n<li>Care for an infant or adopted child<\/li>\n<li>Care for a <span data-term-id=\"29345116\">family member<\/span> with a serious injury or illness<\/li>\n<li>Recover from the worker&#8217;s own serious mental or physical condition<\/li>\n<\/ul>\n<p>The <span data-term-id=\"29345113\">FMLA<\/span> applies to public agencies, public and private elementary and secondary schools, and private-sector employers who employ 50 or more employees. Workers can take <span data-term-id=\"29345140\">unpaid time<\/span> in <span data-term-id=\"29345146\">increments<\/span> or as an adjunct to other medical leave, <span data-term-id=\"29345107\">paid time off<\/span>, or <a href=\"https:\/\/www.findlaw.com\/injury\/workers-compensation\/workers-compensation-basics.html\">workers&#8217; comp<\/a>.<\/p>\n<h3>Military Leave (USERRA)<\/h3>\n<p>Employers do not have to pay employees when they are on military leave. However, they must provide unpaid, job-protected leave. An employee may be able to use their <span data-term-id=\"29345107\">paid time off<\/span> during their leave.<\/p>\n<p>The<a href=\"https:\/\/www.findlaw.com\/employment\/wages-and-benefits\/military-service-benefits-scra-and-userra.html\"> Uniformed Services Employment and Reemployment Relief Act<\/a> of 1994 (USERRA) prohibits employers from discriminating against employees who serve in the military. USERRA requires employers to reemploy a worker on deployment (whether voluntary or involuntary) when the worker returns from service. Deployment includes National Guard service, active reserve duty, and training.<\/p>\n<p>An employer is not required to reinstate an employee if it would create an undue hardship. For instance, a business that has undergone reorganization or downsizing since the employee left might not be required to hold the position. <span data-term-id=\"29345138\">Part-time employees<\/span> or workers employed only briefly before deployment do not have a reasonable expectation of reinstatement.<\/p>\n<h3>Jury Duty and Voting Leave<\/h3>\n<p>No <span data-term-id=\"29345122\">federal law<\/span> mandates <span data-term-id=\"29345107\">paid <\/span><a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/employer-time-off-for-voting-and-jury-duty-policy.html\"><span data-term-id=\"29345107\">time off<\/span> for voting or jury duty<\/a>, but most states require <span data-term-id=\"29345140\">unpaid time<\/span> off for voting if employees can show they can\u2019t vote outside working hours. A few go a step further, requiring employers to provide <span data-term-id=\"29345107\">paid time off<\/span> for voting.<\/p>\n<p>Employers must allow employees to serve on a jury. Terminating an employee for jury service is a misdemeanor offense in some states. Employers are not required to pay employees their wages during jury duty.<\/p>\n<h2>State and Local Mandated Leave<\/h2>\n<p>In addition to <span data-term-id=\"29345122\">federal laws<\/span>, many states and cities have their own leave requirements that employers must follow.<\/p>\n<h3><span data-term-id=\"29345111\">Paid Sick Leave<\/span><\/h3>\n<p>No federal\u00a0<span data-term-id=\"29345159\">paid sick leave<\/span><span data-term-id=\"29345159\"> laws<\/span> currently exist, but employers must provide <span data-term-id=\"29345111\">paid sick leave<\/span> if <span data-term-id=\"29345153\">state law<\/span> requires it. As of 2026, 22 states and the District of Columbia have laws requiring at least some employers to provide <a href=\"https:\/\/www.findlaw.com\/employment\/family-medical-leave\/paid-family-and-sick-leave-laws.html\">paid <span data-term-id=\"29345114\">sick time<\/span><\/a>. Twenty-two cities and counties (some within those states) have separate laws.<\/p>\n<p>If providing sick leave, an employer should:<\/p>\n<ul>\n<li><strong>Describe <span data-term-id=\"29345147\">sick leave requirements<\/span> in the <span data-term-id=\"29345148\">employee handbook<\/span><\/strong>: You can request a doctor&#8217;s note from the employee but must include this term in the handbook<\/li>\n<li><strong>Decide whether to include accrued pay when an <span data-term-id=\"29345152\">employee leaves<\/span> employment<\/strong>: Check your <span data-term-id=\"29345153\">state laws<\/span> and confirm if you must include accrued <span data-term-id=\"29345158\">sick pay<\/span> with other wages<\/li>\n<li><strong>Have a <span data-term-id=\"29345124\">carry-over<\/span> policy<\/strong>: As with your <span data-term-id=\"29345142\">vacation policy<\/span>, your <span data-term-id=\"29345118\">sick leave policy<\/span> should state whether it carries over from year to year or is a &#8220;use it or lose it&#8221; policy<\/li>\n<\/ul>\n<p>Companies providing sick leave should clearly explain all facets of the coverage in the <span data-term-id=\"29345148\">employee handbook<\/span>.<\/p>\n<h3>State Family and Medical Leave<\/h3>\n<p>Beyond federal <span data-term-id=\"29345113\">FMLA<\/span>, states may provide additional benefits through their own <a href=\"https:\/\/www.findlaw.com\/employment\/family-medical-leave\/family-and-medical-leave-laws-by-state.html\">medical and <span data-term-id=\"29345143\">family leave<\/span> laws<\/a>. Be sure to check the laws in your specific jurisdiction.<\/p>\n<h2>Company-Policy Leave (Optional Benefits)<\/h2>\n<p>Many employers offer paid leave as a benefit to attract and retain talent, even when not legally required. Define these policies clearly in your <a href=\"https:\/\/www.findlaw.com\/smallbusiness\/employment-law-and-human-resources\/guide-to-creating-employee-handbooks.html\"><span data-term-id=\"29345148\">employee handbook<\/span><\/a>.<\/p>\n<h3>Paid Vacation<\/h3>\n<p>Employers have no legal obligation to provide paid <span data-term-id=\"29345120\">vacation days<\/span>. Many companies offer paid <span data-term-id=\"29345109\">vacation time<\/span> as a hiring incentive and <span data-term-id=\"29345157\">perk<\/span>, even though it\u2019s not required. Most that do so utilize accrued <span data-term-id=\"29345107\">paid time off<\/span>, with employees earning a certain number of hours based on time worked in a <span data-term-id=\"29345149\">PTO<\/span><span data-term-id=\"29345149\"> bank<\/span>.<\/p>\n<p>Whatever method you use to provide <span data-term-id=\"29345109\">vacation time<\/span>, keep a few things in mind:<\/p>\n<ul>\n<li><strong>Consistent <span data-term-id=\"29345115\">accrual<\/span> standards for each employee<\/strong>: The <span data-term-id=\"29345151\">accrual<\/span><span data-term-id=\"29345151\"> rate<\/span> should be the same for all workers. This is regardless of classification or status.<\/li>\n<li><strong>Determine your <span data-term-id=\"29345124\">carry-over<\/span> policy<\/strong>: Some employers allow vacation hours to <span data-term-id=\"29345124\">carry over<\/span> to the <span data-term-id=\"29345141\">next year<\/span>. Others have a &#8220;use it or lose it&#8221; policy in which employees must use accrued time each calendar year. Whatever method you use, state it clearly in your company policy or handbook.<\/li>\n<li><strong>Know your <span data-term-id=\"29345153\">state law<\/span><\/strong>: States may not mandate vacation benefits but still regulate how employers offer them. <span data-term-id=\"29345153\">State laws<\/span> may cover time <span data-term-id=\"29345115\">accrual<\/span>, employee classification, and when workers can take time off.<\/li>\n<\/ul>\n<p>In some states, vacation pay is considered wages. You must deduct taxes from vacation pay accordingly. Depending on the employer&#8217;s plan, <span data-term-id=\"29345109\">vacation time<\/span> may accumulate daily or weekly. Depending on your <span data-term-id=\"29345153\">state law<\/span>, employers must pay unused <span data-term-id=\"29345109\">vacation time<\/span> to the employee upon termination of employment.<\/p>\n<h3><span data-term-id=\"29345107\">Paid Time Off<\/span> (<span data-term-id=\"29345112\">PTO<\/span>)<\/h3>\n<p>Some businesses have combined sick leave and <span data-term-id=\"29345109\">vacation time<\/span> into a system called <span data-term-id=\"29345107\">paid time off<\/span> (<span data-term-id=\"29345112\">PTO<\/span>). Employees receive a certain <span data-term-id=\"29345139\">number of days<\/span> for vacation, sick leave, and personal time. For example, if a company grants 10 <span data-term-id=\"29345120\">vacation days<\/span>, five <span data-term-id=\"29345110\">sick days<\/span>, and two <span data-term-id=\"29345154\">personal days<\/span>, the employee would have 17 days of <span data-term-id=\"29345107\">paid time off<\/span>.<\/p>\n<p>Companies use this method to prevent <span data-term-id=\"29345114\">sick-time<\/span> abuse. It gives employees the flexibility to take time off when they want or need to. Employers are not required to pay out accrued, unused <span data-term-id=\"29345111\">paid sick leave<\/span> or general <span data-term-id=\"29345112\">PTO<\/span> upon termination unless <span data-term-id=\"29345153\">state law<\/span> or express company <span data-term-id=\"29345123\">PTO<\/span><span data-term-id=\"29345123\"> policy<\/span> specifically mandates it.<\/p>\n<h2>Get Legal Help With Your Leave Questions<\/h2>\n<p>Paid leave is a good way to attract <span data-term-id=\"29345128\">new employees<\/span> and retain existing workers. If you offer sick leave or paid vacation, you should ensure you comply with state and <span data-term-id=\"29345155\">local laws<\/span>. Contact an <a href=\"https:\/\/lawyers.findlaw.com\/employment-law-employer?fli=dcta\" target=\"_blank\" rel=\"noopener\">employment law attorney<\/a> in your area for legal advice about your leave policies.<\/p><\/div>\n<\/div>\n\n<div class=\"was-this-helpful\">\n    <div\n            class=\"was-this-helpful__question-container\"\n            aria-labelledby=\"was-this-helpful__question\"\n            role=\"group\"\n    >\n        <span\n                id=\"was-this-helpful__question\"\n                class=\"was-this-helpful__question fl-text-lg-bold\"\n        >Was this helpful?<\/span>\n        <button\n                class=\"was-this-helpful__button fl-text-sm\"\n                aria-label=\"Yes\"\n                value=\"yes\"\n        >\n            <span class=\"was-this-helpful__button-text fl-text-bold\">Yes<\/span>\n            <i class=\"was-this-helpful__button-icon\">\n                <svg width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"none\" 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class=\"was-this-helpful__feedback was-this-helpful__feedback--negative\">\n                <fieldset>\n                    <legend class=\"was-this-helpful__feedback-form-title\" tabindex=\"0\">Why was this not helpful?<\/legend>\n                    <div class=\"was-this-helpful__choose-option-message\" role=\"status\">\n                        <p class=\"was-this-helpful__choose-option-message-text\"><\/p>\n                    <\/div>\n                    <div class=\"fl-radio-button-field fl-flex was-this-helpful__feedback-form-title\">\n                        <input\n                                id=\"was-this-helpful__radio-button--missing-info\"\n                                class=\"fl-radio-button-field-input\"\n                                type=\"radio\"\n                                name=\"negative-feedback\"\n                                value=\"Missing Information\"\n                        >\n                        <label\n                                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>Too complicated \/ too many steps<\/label>\n                    <\/div>\n                    <div class=\"fl-radio-button-field fl-flex was-this-helpful__feedback-form-title\">\n                        <input\n                                id=\"was-this-helpful__radio-button--dated\"\n                                class=\"fl-radio-button-field-input\"\n                                type=\"radio\"\n                                name=\"negative-feedback\"\n                                value=\"Out of date\"\n                        >\n                        <label\n                                class=\"fl-radio-button-field-label fl-text-sm was-this-helpful__radio-label\"\n                                for=\"was-this-helpful__radio-button--dated\"\n                        >Out of date<\/label>\n                    <\/div>\n                    <div class=\"fl-radio-button-field fl-flex was-this-helpful__feedback-form-title\">\n                        <input\n               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<span class=\"fl-button-content\">Submit<\/span>\n                    <i\n                        class=\"fa fa-angle-right medium\"\n                        aria-hidden=\"true\"\n                    ><\/i>\n                <\/button>\n                <button\n                    class=\"was-this-helpful__feedback-button was-this-helpful__feedback-button--cancel fl-button primary disabled\"\n                    type=\"reset\"\n                >\n                    <span class=\"fl-button-content\">Cancel<\/span>\n                    <i\n                        class=\"fa fa-times-circle medium\"\n                        aria-hidden=\"true\"\n                    ><\/i>\n                <\/button>\n            <\/div>\n        <\/form>\n    <\/div>\n    <div class=\"was-this-helpful__thank-you-message\" role=\"status\">\n        <i class=\"was-this-helpful__thank-you-message-icon fa fa-check\"><\/i>\n        <p class=\"was-this-helpful__thank-you-message-text\" 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