How To Get a DBA in Maine in Four Steps
By Kathy Burns | Legally reviewed by Catherine Hodder, Esq. | Last reviewed October 04, 2024
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If you’re planning to run a business in Maine and want to operate under a name that isn’t your legal business name, you’ll need to register a “Doing Business As” (DBA) name, also called an assumed or fictitious name. Learn the steps for registering a Maine DBA.
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A DBA allows entrepreneurs, sole proprietors, general partnerships, limited liability companies (LLCs), and corporations to use a different name for their operations, which can help with branding and marketing. In Maine, the process is straightforward but requires adherence to specific state laws.
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Choose Your Maine DBA Name
Before you can file for a DBA in Maine, you’ll need to select a unique DBA name. You must research name availability to ensure that another business entity isn’t already using the name. You can perform a name search through the Maine Secretary of State’s website to confirm availability. Keep in mind that the name must be distinguishable from existing corporate names, LLC names, and other registered business names in Maine.
Complete the Fictitious Business Name Registration Form
To officially register your DBA, you’ll need to file a Fictitious Business Name Statement with the Maine Secretary of State’s Bureau of Corporations. This assumed name form will include information such as your legal business name, the DBA name you’re registering, and contact information. Be sure to choose the correct form based on your type of business, whether it’s a sole proprietorship, partnership, or limited liability company (LLC).
Submit the Form to the Maine Secretary of State
Once your form is complete, submit it either online, in person, or by mail to the Maine Department’s office at 101 State House Station in Augusta. Filing fees vary depending on the business structure, so check with the Maine Secretary of State for the current fee schedule. For most sole proprietors and small business owners, the filing fee is nominal, but corporations and limited liability partnerships may pay a higher fee.
Check for Local City or County Requirements
Some cities, such as Portland, may have additional DBA filing requirements. Be sure to check with your local city clerk’s office to determine if you need to register at the local level as well. If your business is incorporated, such as a corporation or LLC, you may also need to file your DBA with the city clerk’s office in the area where your business operates.
Managing a DBA After Registration
Once the Secretary of State accepts your DBA, you can add the name to your marketing and business insurance policies. There are other steps to take with your DBA, such as keeping the information current with the Secretary of State and renewing your DBA.
Determine If You Need an EIN
You can obtain an Employer Identification Number (EIN) under your legal business name. The IRS issues the EIN for your legal business name, not the DBA trade name. If you’re operating as an LLC or corporation, or if you have employees, you’ll need an EIN for your legal entity. While not every new business needs an EIN, it’s often helpful to apply for one to keep your business identity separate from your own name and personal Social Security Number.
Open Business Bank Account
Additionally, opening a business bank account under your DBA name is highly recommended. Keeping your personal assets separate from business finances helps protect your personal liability and ensures smoother financial management. Banks and credit unions will typically require your DBA registration to open an account in your DBA’s name or company name.
Renew Your DBA
Once your DBA is registered, you’ll need to stay on top of renewal deadlines. In Maine, DBA registrations typically need to be renewed every five years. Make sure to update your contact information or DBA name with the Maine Secretary of State if anything changes. If you fail to renew, you may lose your ability to operate under the assumed business name.
Additionally, if you decide to dissolve your business or stop using your DBA, you’ll need to file a statement of intention with the Secretary of State to cancel your DBA registration.
Frequently Asked Questions
Why Registering a Maine DBA Is Important for Your Business
Registering a DBA for your Maine business is an important step for business owners who want to operate under a different name while maintaining their legal business entity. Whether you’re a sole proprietor, LLC, corporation, or nonprofit, filing for a Maine assumed name helps you create a strong brand identity and streamline business operations. If you need assistance with your DBA registration or have questions about Maine’s state laws, consider consulting an attorney. FindLaw’s attorney directory can connect you with legal experts familiar with Maine’s DBA process.
Or you can let our trusted partner LegalZoom handle your name search and DBA application filing for $99 plus filing fees.
Disclaimer: The information presented here does not constitute legal advice or representation. It is general and educational in nature, may not reflect all recent legal developments, and may not apply to your unique facts and circumstances. Consider consulting with a qualified business attorney if you have legal questions.
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DBA registration starts at $99 + filing fees.
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