Influencing Local Policies: Tips for Speaking at Public Meetings

This article shares some practical tips for speaking at a public meeting. Keep reading to find do’s and don’ts for addressing your community and local lawmakers.

The Do’s of Speaking at Public Meetings

Most proposals that come before local and state governments provide an opportunity for citizens to speak. City councils and county boards typically schedule hearings for these matters and set aside time on their meeting agendas for public input.

Similarly, state legislative committees typically seek citizen input before they vote or make recommendations to the full body. When offering oral testimony to a legislative committee, you will probably need to fill out a speaker request form.

Whether it’s a state or local matter, here are a few pointers to keep in mind when you speak:

• Be prepared. Make sure you have thoroughly researched the issue.
• Be respectful and demonstrate appreciation for the opportunity to speak.
• Identify yourself and your credentials for speaking. This may be simply that you live in an area affected by a proposal, or you may have expertise that is relevant to the issue under consideration.
• Clearly state your position and why you have taken it.
• Ask for a specific action, pointing out why it would be a good idea.
• Be polite.
• Relating a personal story or anecdote related to the issue is a good idea, but make sure it is relevant.
• Use simple language.
• Direct your comments to the officials at the hearing.
• Anticipate possible questions and be prepared to answer them.
• Thank the councilors, commissioners, or committee members for their time.

The Don’ts of Speaking at a Public Hearing

• Don’t let nerves prevent you from speaking. This can be tough, but practicing your comments at home can help ease your nerves when you’re addressing your community and lawmakers.
• Don’t stick your hands in your pockets. When you are practicing at home, think about hand gestures. There are many guides, like this one from Toastmasters International, that can be helpful.
• Don’t start sentences with “So,” or end them with “right?” or “OK?”
• Don’t read from a script.
• Don’t meander.
• Don’t use technical jargon.
• Don’t pace.
• Don’t talk too fast.
• Be careful about criticizing other people in the room or those who have a different position.

If you are seeking to influence decision-making by showing up, consider going one step further and speak up. It is your right as a citizen. But if you do, pay attention to the do’s and don’ts above. If you do it right, you could influence the policies that impact you and your neighbors.

A Local Attorney Can Answer Your Questions

Participating in public meetings is your right. If you have questions about the process or how your comments may affect a local decision, an attorney near you can address your concerns. An experienced lawyer familiar with your community can explain what to expect and help you understand any legal implications of your advocacy. They can also answer questions about:

• Public records
• Open‑meeting rules
• How to address a concern with a government body

FindLaw’s directory of state, local, and municipal law attorneys can connect you with qualified legal help in your area. Type in your city, county, or zipcode to get started. Your search results will also show ratings and contact information. Many attorneys offer free consultations.