This is FindLaw's Legal Technology Center's collection of Document Management Software articles. Managing documents is an important aspect for every law practice that creates correspondence, filings, transactional agreements and other documents. Free information, white papers, case studies and press releases on document management software solutions and more are provided here.
Document Management Software
Legal Software
Document Management Software Articles
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Ideal Note-Taking Tool for Today's Lawyer: Microsoft Office OneNote
Microsoft(r) Office OneNote(tm) is a note-taking software program that combines the flexibility of a legal notepad with the efficiency, organization and accessibility of a computer. Attorneys can now write, organize, reuse and share their notes on any laptop, desktop or Tablet PC.
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Interview: E-Filing Pioneer Mohammed Shaikh
Learn more about e-filing from this interview with e-filing pioneer Mohammed Shaikh.
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Lawyers Take Note: Popular Free Android Note Apps
Learn about some of the more popular free note apps available for Android phones and tablets.
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Linguistic Pattern Matching
Linguistic Pattern Matching ("LPM") is a sophisticated new search technology that gives legal teams the ability to work much more quickly and thoroughly with large databases of scanned discovery documents and electronic files.
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Elections A Go-Go; Every Vote Counts, Right?
Here we go again, another election cycle brings the political rock stars to the fore. Will Arnold, the Governator, be reelected in California? Obama has come out swinging, and may steal the start of Hillary's Presidential campaign thunder. But such political-celebrity hype begs the real question - do we have the mechanisms in place to ensure accurate election results?
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Knowledge Management (KM) Survey: A World First
Gretta Rusanow has produced a world first. A global knowledge management survey of a select group of large law firms across Australia, the UK and the US.
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From Scanarchy to Best Practice Paper Capture
A best practice implementation to capture paper into a law firm's electronic information system provides work efficiencies, process improvement, cost reductions, security, audits, and a lowered carbon footprint. To optimize the scan capture benefits and minimize associated risks, a firm must standardize on best practice methods for managing, profiling, scanning, and capturing information from paper. But instead of a best practice approach, most firms today suffer from Scanarchy.
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Preparing Your Firm to Implement a Retention Policy
Law firms have begun to realize the importance of having a clearly defined and consistent information management strategy that is aligned with their strategic business goals. A document retention policy provides the framework for firms to implement policies that will reduce costs, mitigate risk and help to gain control of vast amounts of information.
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Developing a Global Law Firm Taxonomy, Inside-Out
Taxonomy is a hot word in legal knowledge management circles these days. Struggling to deal with the information boom, and exploiting the opportunities that new technologies have provided, many large law firms have embarked on global taxonomy projects in the last few years.
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TechTips: DSL and Digital Document Presentation Ideas
Learn more about two issues that often arise for attorneys: how to deal with a DSL connection that's not working and where to begin with document presentation software.
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When Redaction Goes Wrong: PDF Follies Lead to Unintended Disclosures
In a motion filed on June 21, 2006, the U.S. Attorney's Office accidentally released information that it had sought to keep confidential through redaction. The mistakes that the U.S. Attorneys made - and the ways to avoid them - are important lessons for anyone who ever works with files in the popular Portable Document Format (PDFs.)
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Adobe's Document Center Offers Hosted Security Solutions for Legal Professionals
Adobe has made a point of reaching out to legal professionals and other knowledge workers with its recent release of Acrobat 8. Now the company is offering a new, hosted document service that also aims to provide useful features for professionals who need to control access to important electronic documents.
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Explaining the Technology Behind Matter Centricity
Law firms are facing a multitude of risk management issues surrounding the handling of client information. Federal, state and local rules and decisions change the playing field almost daily, and firms are struggling to keep up with compliance. In addition to conforming to the jurisdictional directives, firm management must also be concerned with business initiatives.
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Adobe Acrobat 8 Professional: a Revolution for Legal Document Production and Management
It is rare when a new piece of software becomes instantly indispensable for legal practitioners. The release of Adobe Acrobat 8 Professional marked just such an occasion.
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Real-Time Global Collaboration: Can You Afford to Wait Thirty Minutes?
Clients with operations around the world expect their law firms to operate from all corners of the globe -- and they expect instantaneous communication. That can be a challenge for law firms, which often struggle with simultaneous or synchronous collaboration when they are required to revise complex documents in a timely manner.
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Top 5 Reasons a Document Management Program is Critical to Law Practice
A good document management program should do these five things for your law firm.
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Software Provider Liable for Unauthorized Practice of Law in Ninth Circuit
Legal software vendors beware! The Ninth Circuit recently held that a seller of web-based bankruptcy software qualified as a bankruptcy petition preparer and, as such, engaged in fraud and the unauthorized practice of the law. Any provider of software that claims to "know the law" and offers automated form selection should examine this decision closely to make sure their activities are within legal boundaries.
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Leveraging Technology Through Document Assembly to Serve Clients More Efficiently and Profitably
It's a sure bet that corporate clients will continue to ask their outside counsel for increased efficiencies and greater value in the services they receive-and cost-cutting methods that are more creative than simply sliding more work to less-experienced associates who bill less than partners.
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Lawyers Take Note: Popular iPhone and iPad Note Apps
Learn more about some of the more popular note apps available for Apple iPhone and iPad.
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Upgrade your Technology Infrastructure in a Down Economy with Web 2.0
Wondering how you'll find the funds to upgrade your technology infrastructure during the recession? The answer lies in a new generation of legal tools which increase productivity and work quality without requiring an up-front expenditure, new computer hardware, or hired IT consultants. Software-as-a-Service (SaaS) collaboration tools can increase the productivity of your attorneys and support staff, and because they are hosted externally, these pay-as-you-go applications don't add to your already overwhelming workload.
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Apple CEO Encourages Music Companies To Move Away From DRM
The former Boy Wonder is at it again. In an open letter titled "Thoughts On Music," dated, February 6, Steve Jobs, the CEO of Apple Inc., encourages the big four record companies to allow their music to be sold free of digital rights management (DRM), and he states that Apple would embrace such a move "wholeheartedly."
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Interview: Electronic Evidence (ESI) Expert Kristin Nimsger
Learn more about electronic evidence issues from this interview with electronic evidence expert Kristin Nimsger.
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5 Simple Steps to Market Your Online Services
Learn about five simple steps to market your online services.
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Attorneys Face Critical Challenges in Preparing for eDiscovery
While a clear majority of corporate and law firm attorneys highly agree that having a functioning electronic discovery strategy in place provides essential business benefits, 92 percent of the attorneys admitted that their company is vulnerable when it comes to being prepared for electronic discovery.
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Accellion, Inc. Adds Sophisticated Features to Latest Version of Courier Secure File Transfer Appliance
Accellion, Inc., a leading provider of on-demand file transfer and data management solutions for enterprise users, announced today the release of the Accellion Courier Secure File Transfer Appliance (SFTA) Version 5.0. The updated version of the Courier SFTA allows enterprise end users to easily send and receive folders in a familiar email-like interface-the first time such a feature is available in the marketplace for corporate users without requiring interface with FTP.
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Oracle Announces General Availability of Pre-Built Integration Between Oracle's Siebel CRM On Demand and Oracle E-Business Suite
Oracle today announced the general availability of the Siebel CRM On Demand Integration Pack for Oracle(r) E-Business Suite, delivering pre-built integration between its subscription CRM application and the industry's most acclaimed back office suite.
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Security Flaw May Compromise Adobe Acrobat PDF Reader
Security researchers have discovered a flaw in the Adobe Acrobat Reader that may allow malicious computer crackers to initiate attacks on personal computers, according to a report by the Associated Press. The vulnerability allows attackers to take control of the popular software and execute code on the user's computer.
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Information Technology Can Help In Repairing National Infrastructure
There is no question that our nation's infrastructure is crying out for repair, as highlighted by a number of bridge failures, levee breaks, and other disasters over recent years.
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E-Transcript Signatures:33K Transcripts Signed, Sealed, Delivered
The market leader in technology to standardize, secure, and transmit electronic transcripts, today announced that the electronic signatures component of its flagship product family, E-TranscriptT, has been adopted by 250 reporting agencies and 2,000 individual court reporters nationwide. These customers use RealLegal E-Transcript SignaturesT to certify the accuracy and authenticity of legal transcripts, to seal them with a verifiable timestamp and author identification, and to prevent tampering and forgeries.
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NetDocuments and Keno Kozie Announce Channel Partnership
Agreement brings additional web-based SaaS document management service to Keno Kozie's customer base
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e-Stet Frees the Document Review Bottleneck Using Equivio's Predictive Coding Technology
e-Stet, a global provider of electronic litigation support services, today announced that it recently adopted Equivio Relevance technology to streamline its e-Discovery and e-Review services.
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Keno Kozie and Microsystems Partner to Bring K2docXssentials to Law Firms
Companies partner to bring firms a robust solution to enhance document usability
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Omtool Provides Financial Support and Offers AccuRoute Solution to the Displaced Attorneys of Louisiana
Omtool(TM), Ltd. (Nasdaq: OMTL), a leading provider of document routing products and services, is pleased to announce their support of Louisiana attorneys who were directly impacted by Hurricane Katrina. A donation has been made to help fund the "New Orleans, New Law: Community Revival with Technology", a free two-day legal technology session held by the Legal Electronic Document Institute.
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Remote Video Sharing From LiveNote
A picture is worth a thousand words. That's why many litigators rely on video testimony from depositions to drive favorable settlements or have a strong impact in the courtroom.
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Go Anywhere with RealLegal Publisher Version 3.0!
RealLegal(R) Publisher Bundles(TM) go anywhere. RealLegal Publisher Version 3.0 is the only product of its kind that is compatible with every major litigation support and trial presentation product on the market.
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PowerReuse: Document Reuse Made Easier
SoftPowerhouse announces the release of version 1.1 of PowerReuse, a reliable solution to manage frequently used Microsoft Office documents. It organizes related Word, Excel and PowerPoint files into projects for better accessibility, updates many documents at a time and pastes pieces of text from the created library by simple drag & drop.
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Solcara partners indexing technology leader ISYS Search Software
Solcara is excited to announce a partnership with ISYS Search Software for the integration of the ISYS indexing technology with Solcara's leading federated search engine, Solcara SolSearch. In combination, the two companies offer a truly scalable and feature-rich enterprise search solution.
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Google Announces Google Docs & Spreadsheets
Ever found yourself trading email attachments with several colleagues, trying to collaborate on a document, only to have someone chime in at the last moment with corrections to an outdated version?
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Omtool Named Grand Prize Winner of the Ricoh and Sun Java Solutions $100,000 Developers Challenge
Omtool, Ltd. (Nasdaq: OMTL), a leading provider of document routing products and services, today announced it has won the Ricoh and Sun Java(TM) Solutions $100,000 Developers Challenge.
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Industry Testing of Windows Vista Release Candidate 1 Begins
Following the release Friday of Microsoft Windows Vista Release Candidate 1 (RC1), Microsoft Corp. announced plans to make RC1 available for broad customer and partner testing. With this milestone, Microsoft is also communicating the U.S. estimated retail pricing* for all Windows Vista editions. The announcements signal a major step for the technology industry toward the final availability of Windows Vista, currently targeted for volume license customers in November 2006 and general availability in January 2007.
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Adobe Announces Availability of Acrobat 8 Software
Adobe Systems Incorporated (Nasdaq:ADBE) today announced the immediate availability of Adober Acrobatr 8 software amid an enthusiastic early reception from knowledge workers worldwide who for months have tested and provided feedback to help the company fine tune the product line. The new Acrobat 8 provides business professionals with innovative tools for communicating and collaborating with confidence across the boundaries of operating systems, applications and firewalls.
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DocuLex Launches Discovery Capture
DocuLex Discovery Capture software provides the litigation support industry with production-rated, easy-to-use document capture and image processing, via onscreen user operational guidance in both English and Spanish languages.
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Adobe Releases Security Update for Acrobat Vulnerabilities
In response to the discovery of a security flaw in Adobe Acrobat and Acrobat Reader, Adobe has released updates to older versions of the popular PDF viewing and editing software. The new updates, which are available as full installation packages rather than patches, should prevent malicious programmers from taking control of users' machines, according to the company.
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E-Transcript Signatures
The electronic signature technology utilized by RealLegal is secure, cost effective and easy to use, and is in compliance with the Federal E-Sign Act, model codes such as UETA, and most state and local rules and procedures concerning electronic signatures. In addition, this technology complies with national and state codes of ethics for court reporters.
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Significant Information and the Use of Technology
Significant Information is an evolving concept that can be used to review the value of technology to an organization.
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Integreon Ranked Top Global Legal Process and Top Knowledge Process Outsourcing Provider
Integreon Managed Solutions, Inc., a global leader in complex business process outsourcing, announced today it was named the top-ranked provider globally of high-value legal process outsourcing (LPO) services and the top-ranked provider of high value knowledge process outsourcing (KPO) services in Brown-Wilson Group's prestigious annual survey of outsourcing service providers.
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Knowledge Management (KM) Gets Its Missing Link
Today, the ability to share personal knowledge and prior work determine the firm's place in a very competitive market. Most major law firms have invested thousands of dollars in processes, training and technology to capture and leverage partners' knowledge.
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Simplify Your Work: Office 2008 for Mac Details Revealed
The Macintosh Business Unit (Mac BU) at Microsoft Corp. today announced at the Apple Expo in Paris its product lineup for the upcoming Microsoft(R) Office 2008 for Mac release. The flagship product, Office 2008 for Mac, is the core suite that includes Microsoft Office Word 2008, Microsoft Office Excel(R) 2008, Microsoft Office PowerPoint(R) 2008 and Microsoft Office Entourage(R) 2008 for exceptional productivity on the Mac.
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Oracle Files Amended Complaint Against SAP
Oracle today filed its First Amended Complaint in federal District Court in San Francisco in its lawsuit against SAP.
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Adobe Announces Commercial Availability of Acrobat Connect Web-Hosted Service
Adobe Systems Incorporated (Nasdaq:ADBE) today announced the immediate commercial availability of Adobe(R) Acrobat(R) Connect(TM), the first hosted web conferencing service to offer "always-on" personal meeting rooms. Acrobat Connect enables knowledge workers to instantly meet and conduct business online through real-time, interactive web conferencing that is simple to access and easy to use.
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Lawdex Releases Online Court Document Retrieval
Lawdex announced today the live release of its new legal research tool, providing any US attorney the ability to reach across the web to pull court records from all state and municipal courts on demand.
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RainMaker Software, Inc. & MaestroTec Form Partnership
RainMaker Software, Inc., a leading full-service provider of Financial Management, Practice Management and Business Intelligence software for law firms, today announced a strategic partnership with MaestroTec's document management service (DMS), a service that enables employees, clients and business partners to share files and collaborate over a secured Web interface.
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LiveNote, Inc. and CaseSoft develop link
LiveNote, Inc. and the CaseSoft Division of DecisionQuest (www.casesoft.com) have developed enhanced links between their litigation software tools, CaseMap and LiveNote, to provide legal professionals with a quick and easy way to cull out, organize and utilize critical testimony.
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IBM joins the OpenOffice.org community
The OpenOffice.org community today announced that IBM will be joining the community to collaborate on the development of OpenOffice.org software. IBM will be making initial code contributions that it has been developing as part of its Lotus Notes product, including accessibility enhancements, and will be making ongoing contributions to the feature richness and code quality of OpenOffice.org.
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Oce Business Services Shares Recommendations to Help Law Firms Overcome Three Key Challenges in Document and Records Management
Oce , a global leader in digital document management and delivery solutions, today shared solution recommendations to address three key document and records management challenges faced by law firms: reducing and controlling document costs, records security, and digitizing and automating files.
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Google to Digitize More than a Million Books from the University of Texas at Austin
Today, Google welcomes its latest library partner - the University of Texas at Austin - to the Google Books Library Project. Known as the fifth largest academic library in the United States, the University of Texas Libraries house some of the nation's leading collections, including the world-renowned Nettie Lee Benson Latin American Collection.
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Integreon to Build Service Center in Delhi to Support Global Administrative Functions of Clifford Chance
Integreon Managed Solutions, Inc., a global leader in complex business process outsourcing, announced today that it plans to build a service center in Delhi to support the administrative functions of Clifford Chance, the world's largest law firm.
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DocSolid and the International Legal Technology Association (ILTA) Announce California Roadshows
Roadshows in Los Angeles and San Diego to Focus on Using Best Practices to Defeat Scanarchy
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Microsoft Expands Enterprise Search Offering
Today at Enterprise Search Summit West in San Jose, Calif., Microsoft Corp. unveiled Microsoft Search Server 2008 Express, a new addition to its enterprise search lineup. Search Server 2008 Express, which will be available as a free download, combines simplicity of installation and ease of use with a powerful set of search features, including new security-enhanced capabilities that help businesses connect to a wide range of information.
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Innovative Applications Built for Windows Vista Help People Find, Connect to and Access Information
An array of innovative, third-party miniapplications and programs that bring to life the technology advances in the Windows Vista(TM) operating system will debut next week along with Microsoft Corp.'s new operating system, making it easier than ever for people to find and connect to their information.
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iCONECT Streamlines Review and Coding in Latest Release
With features such as native file comparison, multi-column editing, and database concatenation, iCONECT Development, LLC's suite of products streamline review and coding workflow.
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AccessData Unveils Single-Server, Self-Hosted Summation Legal Review Platform
Summation CaseVantage Delivers Internally-hosted Online Review -- with Only One Server
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Team Up With Google Apps
Google (NASDAQ: GOOG) today announced Google Apps Team Edition as the simplest and fastest way for groups of employees and students to collaborate within an organization using Google Apps.
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Kroll Ontrack Launches Hosted Tool for Case Collaboration
Kroll Ontrack(R), a leading provider of data recovery and legal technologies products and services, today announced the launch of Ontrack(R) Shareview(TM), a customizable online portal, built on Microsoft(R) Office SharePoint(R) Server 2007, that enables legal professionals to upload and share case-related information in one central repository.
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Open Text Introduces Solution to Accelerate Social Computing and Collaboration in Organizations
Open Text(TM) Corporation (NASDAQ: OTEX, TSX: OTC), a global leader in enterprise content management (ECM), today announced a major new collaboration offering that will help organizations extend the power of Web 2.0 to the promise of Enterprise 2.0.
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Open Text Ups the Ante with Email Management for Microsoft Exchange Server 2007
Open Text(TM) (NASDAQ: OTEX, TSX: OTC), the largest independent provider of Enterprise Content Management (ECM) software and solutions, today released its newest email management application which provides advanced features for Microsoft Exchange Server 2007.
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Legal Software for Court Reporters, Solos, and Law Firms Released
Clarity Legal Software LLC is pleased to announce 5 New cross platform products for the Windows/PC and Apple/MacIntel operating systems
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Google Introduces New Business Version of Popular Hosted Applications
Google Inc. (NASDAQ: GOOG) - today introduced Google Apps Premier Edition, a new version of Google's hosted services for communication and collaboration designed for businesses of all sizes. Google Apps Premier Edition is available for $50 per user account per year, and includes phone support, additional storage, and a new set of administration and business integration capabilities.
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Start Simplifying Your Work: Office 2008 for Mac Hits Shelves Today
Microsoft Corp.'s Macintosh Business Unit (Mac BU) today announced the official availability of Microsoft Office 2008 for Mac at the Macworld Conference & Expo 2008. Office 2008 for Mac is significantly enhanced to provide a simplified user experience that helps beginners and longtime experts alike deliver professional documents that are compatible for co-workers and friends on Macs and PCs.
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Legal Files Releases New Web 7 Series
Latest version offers rich functionality with the ease of web/browser-based deployment.
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Electronic Voting Systems Are Vulnerable
In the wake of the hanging and dimpled chads debacle of the 2000 Presidential election, there has been a movement afoot to embrace electronic voting systems. Good news, right? Perhaps not quite yet.
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Legal Files enhances integration with Livelink ECM: eDOCS DM
Legal Files Software, Inc. has released an enhanced integration between its case/matter management software and Livelink's eDOCS DM document management solution, providing "matter-centric" document management functionality in conjunction with a customer's own eDOCS DM document library.
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Understanding Electronic Signatures
The introduction of technology into the legal world has created the need to develop a body of law to promote its growth. Important to this growth is the concept of open standards, allowing all actors to compete on the same plane.
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Anacomp Completes Acquisition of CaseLogistix
Anacomp Inc. (OTC: ANCPA), a leader in document and business process management solutions, today announced it has completed the acquisition of CaseLogistix Inc., a leading provider of evidence and litigation management solutions.
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EMC and Microsoft Form New Enterprise Content Management Alliance
EMC Corporation and Microsoft Corp. today announced a new enterprise content management (ECM) alliance aimed at helping to enable organizations to become People-Ready with their compliance, regulatory and other critical business data.
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Collaboration in the Cloud Gets Richer with Presentations Added to Google Docs
As part of its ongoing efforts to enable users to take advantage of the web for sharing and collaborating, Google today added features for presentations to the Google Docs application. At http://documents.google.com, users can create simple web-based presentations that others can update and view from their own computers, even at the same time.
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Adobe Delivers New Hosted Service for Document Protection and Control Inside and Outside the Firewall
Adobe Systems Incorporated (Nasdaq:ADBE) today introduced Adobe Document Center, a new hosted service that enables knowledge workers to better protect, share and track the usage of Adobe PDF, Microsoft Word, and Microsoft Excel documents as part of day-to-day communications and collaboration.
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iCONECT Goes GLOBAL with Launch of Pod
iCONECTnxt Pod is a fully configured ready-to-use document review and management system that saves on IT costs. This latest product offering from iCONECT Development, LLC is ideal for law firms and corporations that do not have the technical staff or capital budget to maintain the infrastructure for an in-house system.
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Omtool Helps Law Firms Streamline Best Business Practices and Meet Compliance Requirements with Leading Document Routing Platform
Omtool,(TM) Ltd. (Nasdaq: OMTL), a leading provider of document routing products and services, continues to help law firms streamline business operations and workflows, and enhance compliance initiatives by delivering a platform for easy document handling.
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Ontrack Data Recovery Launches Ontrack Online
Today, Ontrack Data Recovery has announced the release of Ontrack Online, an industry-unique online information tool that provides customers with continuous, real-time progress updates on their data recovery service. Accessible 24/7, Ontrack Online tracks progress from the beginning of the recovery process all the way through completion.
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Open Text Announces First Comprehensive System for Integrated Records, Archiving, Storage Management
Open Text (NASDAQ: OTEX, TSX: OTC), a global leader in enterprise content management (ECM), today announced Open Text Enterprise Library Services which provides the industry's first comprehensive offering for integrated records, metadata, archiving and storage management for all content types across an enterprise.
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Omtool Announces Its ''OmReady'' Partner Program to Address the Growing Document Routing Market
On the heels of accepting the "Best Commercial Solution" award from Ricoh Corporation, Omtool, Ltd. (Nasdaq: OMTL), a leading provider of document routing products and services, today announced its "OmReady" Partner Program.